At a Glance
- Tasks: Source and manage venues for exciting events, ensuring top-notch delivery.
- Company: Join a dynamic team in the meetings and events industry.
- Benefits: Flexible work arrangements, competitive salary, and opportunities for professional growth.
- Other info: Collaborative environment with opportunities to travel and learn.
- Why this job: Be a trusted advisor and make a real impact on client experiences.
- Qualifications: Fluency in German and experience in venue sourcing or event management required.
The predicted salary is between 36000 - 60000 £ per year.
Purpose of the role: This role is responsible for ensuring top level delivery of venue finding requirements for identified client accounts and to be a trusted advisor to all clients within this specialist area. As a Venue Sourcing Specialist, a highly efficient and excellent quality of delivery to each project managed is required as well as a can-do attitude. Fluency in German is required for this role.
In addition, the Sourcing Specialist is expected to forge and develop excellent relationships across all levels of the M&E business, imparting best in class market knowledge of meeting facilities and providers and thus supporting clients’ key objectives in meeting arranging. Driving income levels into the business at every opportunity, reducing cancellation levels significantly and encouraging other team members to do the same.
Main Responsibilities
- Sourcing Events Presale Process: Identify stakeholder needs, uphold the process and track timelines, work with Manager to facilitate the total completion of projects, proactively escalate potential client, program or delivery issues for timely resolution.
- Destination Expertise: Give counsel and expert opinion on appropriate geographical location and venues that would best fit client needs, engage M&E team members both locally and globally to leverage experience in proposals and recommendations to clients, engage appropriate third parties for quotes and proposals in a timely manner, develop supplier relationships and work with Manager on identifying gaps in destinations and FAMs or Educational trips that would fill the void.
- Financial & Contract Management: Identify ancillary revenue sources and/or cost savings opportunities, develop budget for meetings which includes negotiating all vendor contracts, review and vet all contracts and follow SOP for signature authority when signing on behalf of clients.
- Cross Functionality: Work collaboratively across teams to ensure a seamless delivery to the client and conduct turnover meetings as appropriate.
- Time Management: Track all time accurately and against each program to ensure profitability and pricing guidelines are accurate with current and future proposals.
- Contracts: Negotiate best possible rates and program concessions leveraging client supplier relationships, understand the client contract process, legal addendums; ensuring client/BD is appropriately informed of and represented in all terms and conditions contained within.
- Stay current with supplier agreements, relationships and industry trends through attendance at bi-monthly team meetings, supplier presentations, educational trips and industry trade shows, identify up-selling opportunities and actions or inform manager.
- Lead work-in-progress calls and keep line management apprised of proposal status and seek updates on weekly sales calls as needed, provide feedback to Manager as requested regarding sourcing project team performance and delivery.
- Perform other duties as assigned.
Qualifications
- An equivalent combination of education and experience may be considered.
- College diploma or degree in related field.
- Minimum of 3 years of current relative meeting/sourcing experience, including at least 1 year handling large and more complex events.
- Languages: Effective communication in English and German.
- Knowledge, skills and abilities (KSAs): Superior knowledge of Microsoft Office products and Cvent, expert travel industry knowledge, extensive knowledge of Project Management procedures, knowledge of electronic meeting management tool, excellent oral/written communication skills in both English and German, critical thinking skills, strong organisation, planning and attention to detail, exceptional customer service skills, strong negotiating skills, ability to set priorities and multitask in a fast-paced, multi-project environment, talent to work as a team player and independently, capability to process financial information, ability to travel to events as needed, capability to learn quickly.
Travel: 5% of the time.
Work Arrangement: Remote, Hybrid (average of min. 2 days), Onsite-CWT Office.
Venue Sourcing Specialist in Bristol employer: Amex GBT Meetings & Events
As a Venue Sourcing Specialist at our company, you will thrive in a dynamic and supportive work culture that prioritises employee growth and development. We offer competitive benefits, including flexible working arrangements and opportunities for professional advancement, all while fostering a collaborative environment where your expertise in venue sourcing can shine. Join us in a role that not only challenges you but also allows you to make a meaningful impact on our clients' success.
Contact Details:
Amex GBT Meetings & Events Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Venue Sourcing Specialist in Bristol
✨Tip Number 1
Network like a pro! Get out there and connect with people in the M&E industry. Attend events, join online forums, and don’t be shy about reaching out to potential contacts on LinkedIn. The more relationships you build, the better your chances of landing that Venue Sourcing Specialist role.
✨Tip Number 2
Show off your expertise! When you get the chance to chat with hiring managers or during interviews, share your knowledge about venue sourcing and market trends. This will position you as a trusted advisor, just like the role requires, and make you stand out from the crowd.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience aligns with the job description. Highlight your negotiation skills and any successful projects you've managed. We want to hear how you can drive income and reduce cancellations – so come prepared!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team. Don’t forget to follow up after applying; a little persistence can go a long way!
We think you need these skills to ace Venue Sourcing Specialist in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Venue Sourcing Specialist role. Highlight your experience in venue finding and any relevant projects you've managed. We want to see how your skills align with what we're looking for!
Show Off Your Language Skills:Since fluency in German is a must, don’t forget to showcase your language skills prominently. If you’ve used German in a professional setting, let us know how it helped you achieve results!
Be Specific About Your Experience:When detailing your past roles, be specific about your achievements. Use numbers and examples to illustrate how you’ve driven income or reduced cancellations in previous positions. We love seeing concrete results!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Amex GBT Meetings & Events
✨Know Your Venues
Make sure you do your homework on various venues and locations relevant to the role. Familiarise yourself with popular meeting facilities and their unique offerings. This will not only show your expertise but also demonstrate your commitment to understanding client needs.
✨Showcase Your Negotiation Skills
Prepare examples of past negotiations you've successfully handled, especially in the context of vendor contracts or event planning. Be ready to discuss how you achieved cost savings or secured better terms for clients, as this is crucial for the role.
✨Fluency in German is Key
Since fluency in German is required, practice speaking and writing in German before the interview. Be prepared to answer questions in German or discuss scenarios where you would need to use the language, showcasing your communication skills.
✨Demonstrate Team Collaboration
Think of examples where you've worked collaboratively across teams to deliver successful projects. Highlight your ability to engage with different stakeholders and how you ensure seamless delivery, as teamwork is essential in this role.
