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- Tasks: Support top executives with scheduling, travel, and administrative tasks in a dynamic environment.
- Company: Join J.P. Morgan, a global leader in financial services, known for its commitment to diversity and inclusion.
- Benefits: Enjoy a collaborative culture, opportunities for growth, and the chance to make a real impact.
- Why this job: Be at the heart of employee experience, working closely with senior management in a supportive team.
- Qualifications: Extensive admin experience, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Ideal for those looking to develop their career in a fast-paced, inclusive environment.
The predicted salary is between 36000 - 60000 £ per year.
Are you ready to elevate your career as a Executive Assistant? This role offers a unique opportunity to work closely with top-tier executives in a fast-paced environment. You\’ll be at the heart of our Talent and Employee Experience team, making a significant impact every day. Embrace the challenge and become an integral part of a supportive and dynamic team in London. Your expertise and proactive approach will be key to our success.
As a Executive Assistant in Talent and Employee Experience, you will support two Managing Directors and their team in London. You will manage complex schedules, travel arrangements, and administrative tasks, ensuring seamless operations. Join us to leverage your skills in a collaborative environment, where your contributions are valued and your growth is supported.
Job Responsibilities:
- Manage daily operations, including advanced diary management and meeting coordination.
- Coordinate intricate multi-leg travel arrangements, optimizing time and logistics.
- Process invoices and travel and expense claims, ensuring policy adherence.
- Collaborate with support groups and key stakeholders across Lines of Business.
- Maintain distribution lists and perform other administrative tasks.
- Assist with staff onboarding and offboarding, including equipment setup.
- Understand shifting group priorities and business expectations.
- Provide coverage during absences or holidays within the team.
- Engage with senior management, demonstrating tact and sound judgment.
- Take initiative and ownership within the role, including ad hoc assistance.
- Navigate travel systems efficiently to prepare precise itineraries.
Required Qualifications, Capabilities, and Skills:
- Extensive administrative experience supporting at the Managing Director level.
- Proficient in diary management, exercising sound judgment with competing priorities.
- Advanced organizational skills, managing deadlines efficiently.
- Demonstrates tact and sound judgment in confidential situations.
- Strong interpersonal, written, and verbal communication skills.
- Highly proficient in Microsoft Office applications.
- Initiative and ownership within the role.
- Experience engaging with senior management.
- Ability to navigate travel systems efficiently.
- Expertise in processing invoices and expense claims.
- Collaborative approach with support groups and stakeholders.
Preferred Qualifications, Capabilities, and Skills:
- Experience in Human Resources or Talent and Employee Experience.
- Familiarity with coordinating Off-Sites, Town Halls, and Skip-Level meetings.
- Ability to handle frequent last-minute changes in travel arrangements.
- Understanding of business management responsibilities.
- Experience in staff onboarding and offboarding processes.
- Ability to manage distribution lists and administrative tasks.
- Proactive approach in understanding business expectations.
About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world\’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants\’ and employees\’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we\’re setting our businesses, clients, customers and employees up for success. Human Resources plays a critical role in driving the employee experience, shaping the firm\’s culture and building a diverse and inclusive workforce. We are a strategic partner to the business – working with leaders across the firm to hire, develop and retain the best people and help meet business goals. Together, we foster a work environment in which our people are supported, feel like they belong and are able to make an impact through their work. We develop and deliver a suite of products and services that help make JPMorgan Chase an employer of choice and drive our business forward. #J-18808-Ljbffr
Executive Administrative Assistant employer: Amerisure Insurance Company
Contact Detail:
Amerisure Insurance Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software that are commonly used in executive administration, particularly Microsoft Office applications. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former Executive Assistants within the industry. They can provide valuable insights into the role and share tips on how to navigate the unique challenges of supporting senior management effectively.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or travel itinerary for a hypothetical executive. This practical demonstration of your abilities can set you apart during interviews and discussions.
✨Tip Number 4
Research J.P. Morgan's corporate culture and values, especially regarding diversity and inclusion. Understanding these aspects will help you align your approach and demonstrate your commitment to being a supportive team member.
We think you need these skills to ace Executive Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your extensive administrative experience, particularly in supporting Managing Directors. Emphasise your skills in diary management, organisational abilities, and any relevant experience with travel arrangements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to handle complex tasks. Mention specific examples of how you've successfully managed competing priorities and engaged with senior management in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office applications and your experience with processing invoices and expense claims. These are key skills for the role and should be prominently featured.
Showcase Your Interpersonal Skills: Since the role involves collaboration with various stakeholders, include examples of your strong interpersonal, written, and verbal communication skills. This will demonstrate your ability to work effectively within a team and engage with senior management.
How to prepare for a job interview at Amerisure Insurance Company
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary management. Highlight specific examples where you successfully managed competing priorities and ensured seamless scheduling for executives.
✨Demonstrate Proactive Problem-Solving
Share instances where you've taken initiative in your previous roles. This could include how you handled last-minute changes or optimised travel arrangements, showcasing your ability to think on your feet.
✨Communicate Effectively
Strong communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing, as you'll need to engage with senior management and various stakeholders.
✨Familiarise Yourself with the Company Culture
Research J.P. Morgan's values and culture. Understanding their commitment to diversity and inclusion will help you align your answers with their expectations and demonstrate that you're a good fit for the team.
