At a Glance
- Tasks: Support subsidiary boards and committees, prepare agendas, and minute meetings.
- Company: Join a leading global financial services group with a focus on governance.
- Benefits: Flexible working options, competitive salary, and opportunities for professional growth.
- Other info: Work in a collaborative team and enhance your career in a global setting.
- Why this job: Make an impact in corporate governance while developing your skills in a dynamic environment.
- Qualifications: Qualified governance professional or solicitor with board support experience.
The predicted salary is between 55000 - 65000 £ per year.
An opportunity for a qualified governance professional to join the UK Company Secretarial team as an Assistant Company Secretary. The scope of your role will be UK and international subsidiary and fund boards, plus support to committees, where relevant. Your role will also involve governance related project work, when the opportunity arises.
Key Responsibilities
- Act as lead company secretary to subsidiary Boards, LLPs and Committees
- Prepare agendas in consultation with the respective Chairs, and assemble and distribute Board, Committee and Shareholder packs in electronic format
- Attend and minute Board meetings, shareholder meetings and other committee meetings
- Prepare action lists and co-ordinate the timely follow up of actions, including execution of documents according to local requirements
- Attend and contribute to any pre-meetings in advance of Board meetings
- Support working with the General Counsel's Organisation ensuring compliance with statutory and regulatory requirements, the articles of incorporation (or equivalent) and with good corporate governance practices
- Arrange relevant statutory filings, maintain local statutory records as necessary and checklists of filing requirements in multiple jurisdictions (including for branches) and liaise with external company secretaries / external service providers as needed
- Assist with maintenance of the Group's statutory registers via Diligent Entities
- Maintain various corporate governance charts, guides, policies and terms of reference
- Provide general assistance on group wide projects as and when needed
- Contributing to team meetings and assisting the team in continuously improving processes and governance practices
Qualifications
- Must be a qualified governance professional or qualified solicitor
- Previous demonstrable board support experience, ideally in Financial Services and maintaining corporate filings, ideally in multiple jurisdictions
- Good knowledge of applicable laws, governance codes and regulations
- The candidate must be able to demonstrate accuracy and attention to detail; be proactive, a self-starter, and extremely well organised
- Fluent business English will be needed
- Working within a global financial services group ideally including matrix management
- Using electronic board packs and company filing databases (e.g. Diligent Entities, Nasdaq Board Vantage and similar software)
- Minuting board meetings
- Corporate actions
- Subsidiary governance
Employment Conditions
Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process. Please discuss any flexible working requirements directly with your recruiter.
Assistant Company Secretary in City of Westminster employer: Ameriprise
Join a leading global financial services group as an Assistant Company Secretary, where you will thrive in a dynamic work culture that values governance excellence and professional development. With opportunities for growth and a commitment to good corporate governance practices, our team fosters collaboration and innovation while ensuring compliance across multiple jurisdictions. Enjoy the flexibility of hybrid working arrangements, allowing you to balance your professional and personal life effectively.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Company Secretary in City of Westminster
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Ameriprise looking for candidates who are engaged and informed.
We think you need these skills to ace Assistant Company Secretary in City of Westminster
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Ameriprise. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Ameriprise
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Ameriprise’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
