Accounts Payable and Insurance Administrator - 6m FTC - Swindon

We are seeking an Accounts Payable administrator to be responsible for the registration & processing of purchase orders and invoices across the property portfolio managed by Threadneedle Portfolio Services. This will include verifying supplier/sub-contractor details, and for the twice weekly payment of invoices by BACS transfer and further being responsible for the monthly filing of all CIS (Construction Industry Scheme) tax returns to HMRC for the Threadneedle and relevant Client Schemes. In addition, the input of the daily payments via the payment systems and to assist the insurance/banking processes whenever required.

The daily processing, scanning, and indexing of purchase orders and purchase ledger invoices onto the Document Management System. Collating and verifying the necessary information to enable the set‑up of new suppliers and to pass to the Supervisor for input to the system. The electronic filing of the new supplier details onto the Document Management System for future reference. Undertake the twice‑weekly selection of payment runs for the property portfolios, resulting in payments by BACS transfer. Following the payment runs, dispatch remittance advices to suppliers where applicable. The preparation of the payment run funding transfer twice weekly, and post entries to relevant cashbooks. Deal with internal and external Accounts Payable queries that are received by telephone and by e‑mail, either received personally or received into the AP Group e‑mail inbox. The re‑input of all rejected Invoices onto the Horizon system and to ensure timely resolution. The daily input of CHAPS payments & internal transfers onto the banking systems. The administration of the Construction Industry Scheme, including verification of sub-contractors and submission of monthly tax returns within the deadlines specified by HMRC. Provide cover for monitoring & resolving items on the Duplicated Invoice Report. To assist the Insurance Administrator where required, to include Premium payments to Insurers and the billing of the insurance charges to tenants and assisting with any queries received within the group Insurance Inbox. To provide support for the banking processing, as required.

To be successful in this role you will have:

• Strong attention to detail, being able to work under pressure, within a high‑volume processing environment and to strict deadlines.
• Good organisational skills, with the ability to manage multiple deadlines and projects simultaneously.
• Confident communicator, able to deal with both internal and external stakeholders at all levels.
• Ability to challenge the status quo, with a mindset of continuous improvement.

It would be great if you also had:

• Previous experience of working in an Accounts Payable environment.
• Experience of working within the Financial Services would be helpful.
• Knowledge of the CIS (Construction Industry Scheme) helpful but not essential.
• Good IT skills, particularly Excel and Word.

Columbia Threadneedle Investments is committed to fostering an inclusive and performance‑based culture where everyone can belong, grow, contribute and realise their potential. We appreciate that work–life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter. Columbia Threadneedle Investments is an equal opportunity employer.