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- Tasks: Support senior HR leaders with administrative tasks and manage complex schedules.
- Company: Join Columbia Threadneedle Investments, a global leader in financial services with diverse career opportunities.
- Benefits: Enjoy flexible working options and a supportive, inclusive workplace culture.
- Why this job: Be part of a dynamic team that values collaboration and personal growth while making a real impact.
- Qualifications: Experience as a PA or Executive Assistant, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: This is a hybrid role based in London, offering a chance to work with a global team.
The predicted salary is between 36000 - 60000 £ per year.
Personal Assistant (Human Resources) page is loaded
Personal Assistant (Human Resources)
Apply remote type Hybrid locations London, United Kingdom time type Full time posted on Posted 11 Days Ago time left to apply End Date: August 29, 2025 (30+ days left to apply) job requisition id R25_0000002419 Where you’ll fit in & what our team goals are…
Your role is pivotal in providing professional, proactive administrative and organizational support to three London-based senior leaders within the global HR function (Head of EMEA HR & Global Head of Employee Relations, Global Head of Compensation Consulting & Operations and Head of International Payroll). You will ensure the smooth running of their day-to-day activities, coordinate multiple priorities across time zones and act as a trusted point of contact for internal and external stakeholders. Discretion, efficiency and empathy coupled with flexibility and a positive mindset is key.
How you\’ll spend your time…
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Provide high-quality, proactive administrative support.
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Manage complex diaries, including scheduling meetings across multiple time zones, coordinating appointments and resolving scheduling conflicts.
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Organize and coordinate meetings and events of various nature and size, including arranging space, preparing agendas, taking notes, managing meeting records and following up on actions.
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Support the planning for larger HR events such as townhalls and annual summits, ensuring that the London based arrangements are planned and executed smoothly, including on occasion, identifying and liaising with external venues, arranging catering, planning evening events, checking technical requirements and logistics.
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Draft, format and proofread correspondence, presentations, reports and other documents as required.
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Handle confidential and sensitive information with the utmost discretion and professionalism.
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Act as the main point of contact for internal and external stakeholders on behalf of the HR leaders, responding promptly and professionally.
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Arrange global and domestic travel, including itineraries, flights, ground transportation, visa letters, accommodation and expense claims.
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Take responsibility for various organizational items on behalf of the EMEA HR team, such as office arrangements, support for visiting team members, organizing team celebrations, maintaining the team call tree, owning team SharePoint sites, maintaining team distribution lists, and completing ad hoc administrative tasks such as invoice processing..
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Build strong working relationships within the London HR team, across the wider global HR team and with other business areas to facilitate smooth information flow and effective collaboration.
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Carry out additional ad hoc duties as required.
To be successful in this role you will have…
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Proven experience as a PA, Executive Assistant or Team Assistant supporting senior leaders, within a corporate environment and, ideally within an HR function.
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Experience in Asset Management or Financial Services environment preferrable
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Excellent organizational and time management skills with the ability to manage multiple priorities and tight deadlines.
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Strong communication skills, both written and verbal, with attention to detail and accuracy.
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Proficiency in Microsoft Office suite (Outlook, Word, PowerPoint and Excel).
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Fluency in business English, written and spoken.
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Experience managing complex diaries and arranging global travel.
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High level of professionalism and discretion in handling confidential information.
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Proactive and solution-focused approach to problem-solving.
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Ability to multitask and prioritize tasks.
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Ability to work on your own as well as part of a team.
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Flexibility and adaptability to juggle a range of different tasks.
If you also had this, it would be great…
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Highly dependable and trustworthy, with a strong sense of confidentiality.
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Collaborative and approachable with excellent interpersonal skills.
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Calm and adaptable under pressure.
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Proactive, self-motivated and able to work independently.
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Positive, can-do attitude and a willingness to support others where needed.
About Columbia Threadneedle Investments
Working at Columbia Threadneedle Investments you\’ll find growth and career opportunities across all of our businesses.
We\’re intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients\’ specific requirements.
Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.
We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.
Full-Time/Part-Time
Full time
Worker Sub Type
Permanent
Job Family Group
Business Support & Operations
About Us
We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses – Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.
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Personal Assistant (Human Resources) employer: Ameriprise Financial Services, LLC
Contact Detail:
Ameriprise Financial Services, LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (Human Resources)
✨Tip Number 1
Familiarise yourself with the HR function and its key players. Understanding the dynamics of HR within a corporate environment, especially in asset management or financial services, will help you engage more effectively during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed complex diaries and coordinated events in the past. Be ready to discuss specific challenges you faced and how you overcame them.
✨Tip Number 3
Highlight your proficiency in Microsoft Office, particularly Outlook and Excel. Consider brushing up on advanced features that can aid in scheduling and data management, as these will be crucial for the role.
✨Tip Number 4
Demonstrate your ability to handle confidential information with discretion. Prepare to discuss scenarios where you've successfully managed sensitive data, as this is a key requirement for the position.
We think you need these skills to ace Personal Assistant (Human Resources)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in a similar role. Focus on your organisational skills, diary management, and any experience you have in HR or corporate environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how your skills align with the responsibilities listed in the job description, such as managing complex diaries and handling confidential information.
Highlight Key Skills: In your application, emphasise your proficiency in Microsoft Office and your strong communication skills. Provide examples of how you've successfully managed multiple priorities and tight deadlines in previous roles.
Showcase Your Professionalism: Since discretion and professionalism are crucial for this role, include examples that demonstrate your ability to handle sensitive information and maintain confidentiality in your previous positions.
How to prepare for a job interview at Ameriprise Financial Services, LLC
✨Showcase Your Organisational Skills
As a Personal Assistant, you'll need to manage complex diaries and multiple priorities. Be prepared to discuss specific examples of how you've successfully organised schedules or events in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Discretion and Professionalism
Handling confidential information is crucial in this role. During the interview, emphasise your experience with sensitive data and how you maintain professionalism in challenging situations. This will show that you understand the importance of discretion in HR.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Prepare scenarios where you've had to juggle multiple tasks or resolve scheduling conflicts, and explain your thought process and the outcomes.
✨Familiarise Yourself with the Company Culture
Research Columbia Threadneedle Investments and their approach to HR. Understanding their values and work environment will help you tailor your responses and demonstrate that you're a good fit for their team dynamics.
