Site Administration Manger

Location: Castle Donington, GB

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

Your Role:

CEVA Logistics has been awarded a major new contract with a high‑profile client, marking an exciting phase of growth for the business expanding on our e‑commerce offering. This is a new build implementation offering exciting opportunities across contract logistics. We are looking for a site‑based Administration Manager to lead and govern all site‑level administrative activity within our large, fast‑paced e‑commerce operation. This is a critical role responsible for ensuring payroll, people data, purchasing, reporting and compliance activities are delivered accurately, compliantly and efficiently, enabling operational performance, protecting cost control and maintaining strong governance.

What Are You Going to Do?

• Reporting into Senior General Manager, you will own end‑to‑end site administration processes, acting as the single point of accountability for administrative standards and performance.
• You will work closely with operations, HR, finance and central functions to ensure administrative processes fully support a complex, high‑volume e‑commerce operation, with key focuses on:

• Leading and governing all site administrative processes, ensuring accuracy, consistency and compliance
• Ensuring accurate and timely payroll inputs, including agency and overtime data
• Maintaining robust people data management in line with GDPR and company governance
• Supporting onboarding, leavers, absence administration and people reporting
• Managing site purchasing, requisitions, cost coding and administrative cost control
• Providing validated data to support accurate customer invoicing
• Producing accurate administrative and operational reports for site governance forums
• Supporting internal, external and customer audits with accurate documentation and evidence
• Identifying administrative risks and implementing corrective actions
• Leading, coaching and developing the site administration team
• Driving continuous improvement, standardisation and process efficiency
• Supporting the Senior General Manager with any additional tasks as and when required

What Are We Looking For?

To be successful in your application, you will have proven experience of leading administrative functions, ideally within a fast‑paced operational environment. You will possess strong knowledge of payroll, people administration, purchasing and compliance processes and a proven ability to manage deadlines, accuracy and governance within a complex setting. You will be a natural communicator able to build excellent working relationships across site operations, with strong organisational and planning skills and excellent attention to detail.

• Exposure to multi‑shift or high‑headcount operations
• Experience of supporting audits, site start‑ups or periods of operational change
• Strong Excel ability and reporting capabilities
• Understanding of cost control, invoicing and finance
• Proven experience of working in an e‑commerce environment

What Do We Have To Offer?

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement with a holiday buy scheme, pension and life assurance, along with access to an employee benefits platform that offers discounts on gym memberships and money‑off vouchers for a diverse range of retail, travel and hospitality brands.

Equal Opportunities:

CEVA Logistics UK&I is committed to attracting, acquiring and retaining the best possible candidates in an equal and inclusive way that is consistent with employment legislation and best practice. We aim to select the best available person for every vacancy irrespective of age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs, sex, sexual orientation, gender reassignment and marital or civil partnership status. Please note that candidates will be subject to the necessary right to work checks for the UK and Ireland.