At a Glance
- Tasks: Support compliance and administration in a dynamic logistics environment.
- Company: Join CEVA Logistics, a leader in the logistics industry.
- Benefits: Enjoy competitive leave, pension, life assurance, and growth opportunities.
- Other info: Inclusive workplace with a focus on personal and professional development.
- Why this job: Make a real impact in a regulated environment while developing your skills.
- Qualifications: Experience in compliance or administration, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: London Heathrow, GB
YOUR ROLE
CEVA Logistics are seeking a Compliance & Site Administration Coordinator to play a critical role in supporting the safe, secure and compliant operation of our site. Working within a highly regulated environment, you will be responsible for maintaining compliance records, administering security and vetting processes, coordinating mandatory training activities, and providing essential operational and administrative support.
WHAT ARE YOU GOING TO DO?
- Administer activities relating to Aviation Security (AVSEC), Civil Aviation Authority (CAA) requirements, Dangerous Goods compliance, Good Distribution Practice (GDP) standards, GDPR requirements and Disclosure and Barring Service (DBS) vetting processes; maintain records, coordinate checks, manage renewals and ensure documentation is accurate, current and audit-ready.
- Take ownership of staff security administration: maintaining employee records, training files and site access registers; issue security passes, manage access permissions, verify eligibility requirements and keep vetting and compliance records up to date.
- Coordinate mandatory training activities, arranging bookings, maintaining training records and ensuring compliance requirements are met across the workforce.
- Support internal and external audits by providing accurate documentation and evidence when required.
- Manage meeting room bookings and site visitor arrangements, coordinating room set up, audio visual requirements, catering and hospitality services for both UK and international visitors.
WHAT ARE WE LOOKING FOR?
- Previous experience in an administrative, compliance, security or records management role, ideally within a regulated environment such as aviation, logistics, transport, healthcare or pharmaceuticals.
- Highly organised, able to manage large volumes of information with exceptional accuracy and attention to detail.
- Experience maintaining confidential records, managing compliance documentation and working to strict deadlines.
- Strong IT skills, including Microsoft Office applications and experience using databases, record management systems or scheduling platforms.
- Ability to prioritise effectively and balance multiple responsibilities.
- Knowledge of Aviation Security (AVSEC), DBS processes, GDPR, Dangerous Goods regulations or Good Distribution Practice (GDP) standards is advantageous.
WHAT DO WE HAVE TO OFFER?
We offer a benefits package that includes competitive annual leave entitlement with a holiday buy scheme, pension and life assurance.
ABOUT TOMORROW
We value your professional and personal growth and provide plenty of career opportunities. CEVA Logistics UK&I is committed to attracting, acquiring and retaining the best possible candidates in an equal and inclusive way consistent with employment legislation and best practice. We aim to select the best available person for every vacancy irrespective of age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs, sex, sexual orientation, gender reassignment and marital or civil partnership status. Candidates will be subject to the necessary right to work checks for the UK and Ireland.
StudySmarter Expert Advice🤫
We think this is how you could land Compliance & Site Administration Coordinator in London
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like American President Lines looking for candidates who are engaged and informed.
We think you need these skills to ace Compliance & Site Administration Coordinator in London
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at American President Lines. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at American President Lines
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with American President Lines’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
