At a Glance
- Tasks: Support daily office operations and assist staff with administrative tasks.
- Company: Join a dynamic corporate environment focused on teamwork and efficiency.
- Benefits: Competitive salary, professional development, and a supportive work culture.
- Other info: Opportunity to grow your career in a fast-paced, collaborative setting.
- Why this job: Be the backbone of the office and make a real difference every day.
- Qualifications: 2 years of office experience and strong organisational skills required.
The predicted salary is between 24000 - 28000 € per year.
Assist with the oversight of the day-to-day functioning of the office, ensuring that all administrative processes run smoothly.
Provide administrative support to staff and management, including handling correspondence, preparing documents, and scheduling meetings and travel.
Maintain internal databases pertaining to onsite parking and fitness centre.
Work with Compliance to ensure the proper retention, protection, and disposal of records.
Support HR with miscellaneous tasks such as onboarding of new employees, retiree communications, and coordinating ordering and distribution of employee anniversary gifts.
Organise requested services with third-party vendors.
Procure office, kitchen, miscellaneous event, and safety supplies to ensure resources are available when needed.
Perform all mailroom related duties, including but not limited to the distribution of internal mail, collection and delivery of external mail from/to Post Office, managing all courier services (i.e. FedEx, DHL, etc.), and hand deliveries.
Conduct regular reviews of Corporate Administration procedures to ensure contents are always current and incorporate updates as necessary with the appropriate approvals.
Provide back-up for invoice processing, accurately and in a timely manner.
Book, prepare and breakdown boardrooms and other spaces for meetings and special events, including provision of catering and refreshments; liaise with Facilities and IT to ensure event space set-up and A/V requirements are provided as needed.
Provide back-up for other members of the Corporate Administrative team, as needed.
Provide additional administrative support on demand as required.
Perform any other duties as assigned.
Qualifications:
- High School diploma or equivalent with a minimum of 2 years office administration experience required.
- Experience in provision of superior customer service.
- Experience in interacting with senior levels of management.
- Ability to recognise need for discretion/confidentiality.
- Excellent organisational and diary management skills.
- High proficiency with Microsoft Office.
- Experience with online ordering.
- Meticulous attention to detail and accuracy.
- Experience with reconciliation of deliveries to invoices.
- Valid Bermuda Driver's License.
- Strong interpersonal and communication skills (both written and verbal).
- Ability to organise and prioritise a demanding workload.
- Self-starter who demonstrates initiative and team player who takes exceptional pride in their work.
- Ability to work reasonable additional hours as required.
Administrative Assistant, Corporate Administration employer: American International Group
As an Administrative Assistant in our Corporate Administration team, you will thrive in a dynamic and supportive work environment that values collaboration and professional growth. Our company offers competitive benefits, including opportunities for skill development and career advancement, all while being located in the beautiful setting of Bermuda, which enhances work-life balance and employee satisfaction. Join us to be part of a culture that prioritises excellence and fosters a sense of community among its employees.
Contact Detail:
American International Group Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant, Corporate Administration
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their values and how they align with your skills, especially in office administration. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to customer service and organisational skills. We all know that being able to articulate your experience clearly can make a huge difference in landing the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant, Corporate Administration
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your relevant experience, especially in office administration and customer service. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of how you've handled similar tasks in the past, like managing schedules or supporting HR.
Show Off Your Organisational Skills:Since this role requires excellent organisational skills, make sure to demonstrate this in your application. Use bullet points to clearly outline your achievements and responsibilities in previous roles, making it easy for us to see your capabilities.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss any important updates from us!
How to prepare for a job interview at American International Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in Corporate Administration. Familiarise yourself with tasks like managing correspondence, scheduling meetings, and maintaining databases. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, as this will highlight your suitability for the position.
✨Demonstrate Discretion and Confidentiality
Given the nature of the job, it's crucial to convey your understanding of discretion and confidentiality. Prepare to share instances where you've handled sensitive information responsibly. This will reassure the interviewers that you can be trusted with important company matters.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle unexpected situations. Think about potential challenges you might face in the role, such as dealing with last-minute changes in schedules or managing vendor relationships, and how you would approach them.
