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- Tasks: Manage meetings, travel arrangements, and communications for senior leaders.
- Company: Join American Express, a leader in innovation with a rich 175-year history.
- Benefits: Enjoy competitive salaries, flexible work options, and comprehensive health benefits.
- Why this job: Make an impact while developing your skills in a supportive and dynamic environment.
- Qualifications: Experience as an Executive Assistant and strong communication skills are essential.
- Other info: This role offers opportunities for career growth and personal development.
The predicted salary is between 28800 - 43200 £ per year.
Join to apply for the Executive Admin Assistant role at American Express
Join to apply for the Executive Admin Assistant role at American Express
At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you\’ll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
How will you make an impact in this role?
The Executive Assistant will be responsible for a broad range of activities, including:
- Coordination and managing business meetings, making all needed arrangements including sending invitations, reserving facilities, set up of our video communications tool WebEx, transportation, catering and assemble meeting materials.
- Calendar management, including coordination of compounded meetings with internal and external parties, across multiple time zones, and management of calendar clashes.
- Book and arrange travel arrangements/logistics including: air, hotel, transfers & visas.
- Organizing regular team meetings, 1-to-1\’s with subordinates and other team members, round table meetings and team-building activities, including agenda prep, material preparation.
- Producing presentations, documents and general correspondence.
- Timely and compliant expense management.
- Prepare/maintain organization charts and/or distribution lists; track recruitment and/or headcount.
Minimum Qualifications
- Management of diaries using autonomy to make decisions.
- Draft and proofread internal and external communications for quality, accuracy and relevance, offer opinions to collaborators and relevant teams.
- Timely preparation of expenses and invoice claims for collaborators.
- Self-starter with the ability and courage to make own decisions. Moreover, to have the flexibility and the understanding of when a fast response and delivery can be of high value.
- Able to demonstrate strong interpersonal skills and ability to form strong stakeholder relationships to influence .
- High integrity to manage confidential information on behalf of senior leaders.
- Good written and verbal communication skills and the ability to produce presentation material (expertise in Microsoft Office Suite) is an advantage.
- Former experience as an Executive Assistant to senior leaders operating in an International environment.
- Ability to drive own continual self-development.
- Flexibility to adapt to different leadership styles and prioritize leader’s different needs effectively.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones\’ physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
- Competitive base salaries
- Bonus incentives
- Support for financial-well-being and retirement
- Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- Generous paid parental leave policies (depending on your location)
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.
Seniority level
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Seniority level
Mid-Senior level
Employment type
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Employment type
Full-time
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Job function
Other
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Executive Admin Assistant employer: American Express
Contact Detail:
American Express Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Admin Assistant
✨Tip Number 1
Familiarise yourself with American Express's culture and values. Understanding their commitment to innovation and customer service will help you align your responses during interviews, showcasing how you can contribute to their mission.
✨Tip Number 2
Highlight your experience in managing complex calendars and travel arrangements. Be prepared to discuss specific examples of how you've successfully coordinated meetings across different time zones and handled last-minute changes.
✨Tip Number 3
Demonstrate your proficiency in Microsoft Office Suite, especially in creating presentations and documents. Consider preparing a sample presentation or document that showcases your skills to share during the interview.
✨Tip Number 4
Prepare to discuss your approach to maintaining confidentiality and managing sensitive information. This is crucial for an Executive Admin Assistant role, so have examples ready that illustrate your integrity and discretion.
We think you need these skills to ace Executive Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on skills like calendar management, travel arrangements, and communication abilities that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of American Express's values and culture. Mention specific examples from your past roles that demonstrate your ability to manage diaries, draft communications, and handle confidential information.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite and any experience you have with video communication tools like WebEx. This will show that you are well-prepared for the technical aspects of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all information is accurate and that your documents reflect high-quality standards, as attention to detail is crucial for this position.
How to prepare for a job interview at American Express
✨Showcase Your Organisational Skills
As an Executive Admin Assistant, your ability to manage calendars and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or events in the past.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've drafted professional correspondence or presentations.
✨Highlight Your Flexibility and Adaptability
The job requires adapting to different leadership styles and priorities. Share instances where you've successfully adjusted your approach to meet varying needs or handled unexpected changes in plans.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and decision-making abilities. Think of scenarios where you had to make quick decisions or manage confidential information, and be ready to explain your thought process.