At a Glance
- Tasks: Manage office operations, support teams, and ensure smooth communication.
- Company: Join GRAHAM, a leading company committed to equality and diversity.
- Benefits: Enjoy 35 days annual leave, pension scheme, private medical cover, and more!
- Other info: We welcome applicants from all backgrounds and offer adjustments during the application process.
- Why this job: Be part of a dynamic team in a fast-paced environment with growth opportunities.
- Qualifications: Experience as an Office Manager and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 42000 £ per year.
About The Role
JOB TITLE: Office Manager
LOCATION: Liverpool
CONTRACT TYPE: Permanent
BENEFITS: 35 days Annual Leave, Pension Scheme, Life Assurance Scheme, Private Medical Cover + more
The Office Manager Shall
- Provide clerical support to the office teams, including word processing, scanning, photocopying, binding / laminating documents and post duties.
- Take and record messages accurately.
- Ensure all visitors are greeted and assisted and checked in promptly, maintaining a professional and welcoming atmosphere.
- Set up meeting rooms ahead of schedule and provide refreshments. Occasionally liaise with external vendors to provide catering.
- Coordinate maintenance and repairs of office equipment and facilities, liaising with vendors and service providers.
- Maintain office supplies inventory, placing orders when needed.
- Deal with incoming and outgoing mail.
- Book and record travel arrangements, utilising external providers.
- Maintain and organise company records and documents, ensuring they are correctly archived and easily accessible. – Assist with production of reports and documents to an acceptable standard.
- Provide additional support to other office-based teams when requested.
Personal Specification
Essential
- Demonstrated experience as an Office Manager, ideally within a large, fast‑paced organization.
- Clear understanding of office management responsibilities and procedures.
- Excellent communication and interpersonal skills to foster strong relationships across departments.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to use initiative to identify and prioritise tasks.
Desirable
- NVQ Administration Level 2 or equivalent.
- Experience of working in/with the Construction industry.
Our Commitment
At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences. If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds. We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:
Phone: 07384 916355
Email: Louise.Hunter@graham.co.uk
As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:
Phone: 07384 916355
Email: Louise.Hunter@graham.co.uk
We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance. A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex‑Offenders is available upon request. GRAHAM reserves the right to carry out checks to ensure the validity of an applicants experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.
Office Manager - Liverpool employer: American Corrugated Machine
GRAHAM is an exceptional employer located in Liverpool, offering a supportive and dynamic work environment for the Office Manager role. With generous benefits including 35 days of annual leave, a pension scheme, and private medical cover, we prioritise employee well-being and professional growth. Our inclusive culture fosters collaboration across departments, ensuring that every team member can thrive and contribute meaningfully to our success.
Contact Details:
American Corrugated Machine Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager - Liverpool
✨Tip Number 1
Familiarise yourself with the specific office management tools and software that GRAHAM uses. Being well-versed in these systems can give you a significant edge during the interview process.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock plan for managing office operations. This could include how you would handle scheduling, supplies inventory, and communication between departments.
✨Tip Number 3
Network with current or former employees of GRAHAM to gain insights into the company culture and expectations for the Office Manager role. This can help you tailor your approach and show that you understand their values.
✨Tip Number 4
Prepare examples from your past experience that highlight your ability to manage multiple tasks efficiently. Be ready to discuss how you've successfully supported various teams in a fast-paced environment.
We think you need these skills to ace Office Manager - Liverpool
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience as an Office Manager, particularly in fast-paced environments. Emphasise your organisational skills and proficiency in Microsoft Office Suite.
Craft a Strong Cover Letter:Write a cover letter that showcases your initiative and ability to manage office operations. Mention specific examples of how you've successfully supported teams and maintained effective communication in previous roles.
Highlight Relevant Skills:In your application, clearly outline your communication and interpersonal skills. Provide examples of how you've fostered strong relationships across departments and handled multiple tasks efficiently.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Manager role.
How to prepare for a job interview at American Corrugated Machine
✨Showcase Your Organisational Skills
As an Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed office operations in the past, highlighting your attention to detail and initiative.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. Be ready to discuss how you've fostered relationships across departments and handled communication with clients and vendors in previous positions.
✨Familiarise Yourself with Microsoft Office Suite
Proficiency in Microsoft Office is essential for this job. Brush up on your skills in Word, Excel, and Outlook, and be prepared to discuss how you've used these tools to enhance office efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to prioritise tasks or manage unexpected challenges, and be ready to explain your thought process and outcomes.
