Human Resources (HR) Administrator - FTC 6 months in London

Are you an organised, detail-focused administrator with a passion for people and processes? We are looking for an experienced Administrator, ideally with a background in Occupational Health and/or Human Resources administration. As part of our London-based HR team, you will play a critical part in supporting safe work practices for our employees by coordinating employee medical processes across Europe, Africa and the Middle East. You must have excellent organisational skills, experience of managing high volume cyclical processes, strong systems (Microsoft suite) literacy, a client-focused service approach and the ability to work well with managers and employees across the EMEA region.

What You Will Do

• Implement and maintain efficient occupational health administration processes for our EMEA region, using Microsoft Power Automate to streamline and manage periodic medicals.
• Continuously monitor medical expiry dates and work closely with managers and employees to ensure all required medicals are carried out on time and in line with company and regulatory requirements.
• Escalate "not fit" medical outcomes and complex matters to HR Business Partners for review and resolution.
• Maintain the existing network of occupational health service providers across our EMEA locations, and establish additional providers as required to meet business needs.
• Coordinate new joiner medicals for EMEA employees as part of recruitment and onboarding processes.
• Maintain knowledge of Occupational Health regulations in our EMEA locations, and work with HR colleagues and managers to review and update internal processes to ensure ongoing compliance.
• Maintain all occupational health processes / databases / systems / employee records etc., ensuring compliance with data protection and confidentiality requirements at all times.
• Provide additional HR administrative support across general HR lifecycle processes as needed.

What You Will Need

• Minimum of two (2) years of experience in a similar role preferred.
• Experience facilitating occupational testing.
• Experience of working in a HR function, ideally with experience in assigned project subject matter.
• Excellent communication and influencing skills with the ability to build relationships at all levels with internal clients and external providers.
• Extensive previous administration experience, ideally in a multi-national HR or Occupational Health environment.
• A team player, willing to pitch in and provide administrative support to the EMEA HR team as required.
• Highly organized and methodical, with great attention to detail, the ability to manage multiple tasks efficiently and a focus on accuracy and compliance.
• Strong computer and technical skills, with at least intermediate level Microsoft product proficiency:

• Excel – able to manipulate data across multiple sheets and use key formulas (VLook-up, pivot tables etc.).
• PowerPoint and Word – able to format and manipulate documents for greatest impact.
• Outlook – able to use to maximum effect to support efficiency for self and wider team.

• Power Automate – able to map and manage automated process flows.
• Project – able to plan and track projects including reporting against milestones, etc.

Reporting Relationships

Reports to senior HR roles (HRBP / Manager / Director) and does not have direct reports.

About Us

We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.

ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We're at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting‐edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever‐present, guiding our clients to safer and more efficient operations.

Equal Opportunity

ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.

Notice

ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.

Other

This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job.