School Administrator

Juniper House School

Permanent - Full-time - Term time plus 10 INSET days

Amegreen Education is a group of independent SEND schools across West Berkshire. Our students require high levels of care, engagement and support, and we are committed to providing a positive and supportive environment for both students and staff.

To support staff wellbeing and promote a healthy work-life balance, our working hours are 8:00am-4:00pm, Monday to Friday, with minimal additional responsibilities outside these hours. Each day includes briefings and debriefings, and staff are provided with a free cooked lunch.

We also offer a dedicated weekly afternoon for CPD, planning and preparation when students are not on site.

At Amegreen, we offer a competitive salary scale alongside an enhanced company pension scheme with an award-winning provider.

Summary of role

The postholder will provide efficient and professional administrative support to the Head of School and wider school team, helping to ensure the smooth and effective day-to-day running of the school.

The School Administrator will act as a key point of contact for parents/carers, staff, students, external professionals and visitors, maintaining a welcoming, professional and supportive school environment.

The role will involve maintaining accurate and confidential records relating to students, staff and school operations, as well as supporting admissions, attendance, safer recruitment, compliance, purchasing and general school administration.

Main responsibilities

The postholder will work closely with the Head of School and wider multidisciplinary team to provide effective administrative support across the school. The successful candidate will need to manage competing priorities, maintain high levels of accuracy and confidentiality, and communicate professionally with a wide range of people.

The role will support the school's safeguarding and compliance requirements and contribute positively to the wider life and ethos of the school.

Job description

This job description is based on the key areas identified by the Executive Headteacher and proprietors who acknowledge the importance of the role and who actively offer long-term support, encouragement, CPD and realistic challenge to the successful candidate.

Amegreen Education is committed to safeguarding and promoting the welfare of children and young people. We ensure that the highest priority is given to following the guidance and regulations required to safeguard them.

Key Responsibilities

• Provide day-to-day administrative support to the Head of School and wider school team
• Manage diaries, meetings, correspondence and general school enquiries
• Act as a professional first point of contact for telephone calls, emails, parents/carers and visitors
• Maintain accurate student and staff records and filing systems
• Support admissions, attendance and annual review processes
• Assist with safer recruitment and pre-employment checks, including DBS and right to work documentation
• Liaise with parents/carers, external professionals and other stakeholders regarding routine administrative matters
• Prepare letters, reports, meeting documentation and other correspondence as required
• Maintain appropriate visitor, safeguarding and compliance records
• Support purchasing, invoices, orders and general school resources
• Support health and safety administration and record keepingWork collaboratively with teaching, pastoral, therapeutic and leadership teams
• Maintain confidentiality and comply with GDPR and data protection requirements
• Contribute positively to the wider life and ethos of the school
• Undertake other reasonable duties as directed by the Head of School

What We Are Looking For

Essential

• Previous administrative or office-based experience
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Excellent attention to detail and accuracy
• Good IT skills, including Microsoft Office
• Ability to manage competing priorities and work to deadlines
• Ability to maintain accurate and confidential records
• Understanding of safeguarding, confidentiality and data protection
• Ability to work independently and as part of a wider team
• Calm, professional and approachable manner
• Commitment to safeguarding and promoting the welfare of children and young people

Desirable

• Previous experience within a school, SEND or education setting
• Experience of admissions, attendance or student administration
• Experience supporting safer recruitment and compliance processes
• Knowledge of SEND, EHCPs or annual reviews
• Experience working with children and young people with additional needs
• Experience of purchasing, finance or budget administration
• Relevant administration qualification or equivalent experience

Working pattern and benefits

• Monday to Friday, 8.00am to 4.00pm, with minimal after-hours commitments
• Term time plus 10 INSET days
• Therapeutic reflection and twice-daily briefings to support strong practice and consistency
• Hot lunch cooked on site every day
• Company sick pay scheme available after 6 months' service
• Professional development and CPD opportunities
• Supportive working environment within an established SEND education setting

Equality and Diversity

Amegreen is committed to being an organisation where people can be their authentic selves in a safe and inclusive environment. We are actively building diverse teams and welcome and encourage applicants from all backgrounds. If you require any accessibility adjustments to support your application, please contact us.

Safeguarding

Amegreen Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Successful candidates will be required to go through a thorough safeguarding onboarding process which includes a full employment history review and an enhanced DBS check. Adherence to Safeguarding and GDPR requirements is mandatory for all employees.