Office Coordinator in Newport, Wales

Role: Office Coordinator

Amdaris, an Insight company, is a scaling, forward-thinking software development business with a stylish head office based in the heart of Bristol.

As the business continues to grow, we are looking for an Office Coordinator who can help create a welcoming, well-run and engaging office environment for our people, clients, suppliers and visitors.

Purpose

The Office Coordinator will play a central role in ensuring the Bristol office is welcoming, organised, safe, well-presented and fit for purpose.

Acting as one of the first points of contact for visitors, employees, suppliers and external partners, this person will help create a professional and positive impression of Amdaris while supporting the smooth running of day-to-day office operations.

The successful candidate will be proactive, highly organised and comfortable working independently.

They will take ownership of the office environment, ensuring it remains tidy, engaging and well-stocked, while also supporting events, office culture, facilities coordination, health and safety activity, and future larger-scale projects.

This role would suit someone who genuinely cares about people’s experience at work, enjoys bringing positive energy to a space, and is confident coordinating tasks, suppliers and stakeholders with minimal supervision.

• Key Accountabilities
• Create a welcoming, professional and positive experience for employees, clients and visitors, acting as a key ambassador for the Bristol office.
• Ensure the office environment remains organised, tidy, well-stocked and fit for purpose, maintaining high standards across all shared spaces.
• Coordinate office facilities, including suppliers, contractors, maintenance, cleaning, waste management and health & safety requirements.
• Manage office supplies, refreshments, snacks and catering, continuously enhancing the employee and visitor experience.
• Support onboarding activities for new employees, including office orientation, access arrangements and welcome packs
• Organise and coordinate internal events, team activities, client visits and office engagement initiatives that support company culture.
• Build strong relationships with internal stakeholders and external partners to ensure the smooth running of office operations.
• Take ownership of day-to-day office management while supporting larger workplace, culture and facilities projects as the business grows.

Experience Required

• Previous experience in an Office Coordinator, Office Administrator, Workplace Experience, Facilities, Hospitality or similar role.
• Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously.
• Excellent interpersonal and communication skills, with a genuine passion for delivering exceptional customer and employee experiences.
• Proactive and self-sufficient, with the ability to work independently and take ownership of tasks and projects.
• Experience coordinating suppliers, contractors, events or workplace activities.
• High attention to detail and pride in maintaining a professional, welcoming and engaging office environment.
• Strong stakeholder management skills and the ability to collaborate effectively across multiple departments.
• Proficient in Microsoft Office applications.
• Positive, energetic and personable, with a \"can-do\" attitude and a desire to contribute to company culture and employee engagement

Benefits

• Private medical cover
• Work‑from‑anywhere (EMEA) & hybrid working
• Dog‑friendly Bristol office
• Beer on tap & monthly socials
• Cycle‑to‑work, electric car scheme, gym discounts
• Health & wellbeing app
• Social & charitable events