At a Glance
- Tasks: Create a welcoming office environment and coordinate daily operations.
- Company: Join Amdaris, a fast-growing tech company with a stylish Bristol HQ.
- Benefits: Enjoy private medical cover, hybrid working, and fun monthly socials.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Be the heartbeat of our office and enhance everyone's experience.
- Qualifications: Experience in office coordination and strong organisational skills.
The predicted salary is between 25000 - 31000 £ per year.
We fuse together exceptional talent who deliver outstanding software solutions.
Our approach has helped us grow 60% in 2021, 94% in 2022, while in 2023 we joined forces with Insight, a Fortune 500 company and a leading solutions and systems integrator.
With exciting growth plans and cutting-edge projects, there has never been a better time to join our incredible team.
Role: Office Coordinator
Amdaris, an Insight company, is a scaling, forward-thinking software development business with a stylish head office based in the heart of Bristol.
As the business continues to grow, we are looking for an Office Coordinator who can help create a welcoming, well-run and engaging office environment for our people, clients, suppliers and visitors.
Purpose
The Office Coordinator will play a central role in ensuring the Bristol office is welcoming, organised, safe, well-presented and fit for purpose.
Acting as one of the first points of contact for visitors, employees, suppliers and external partners, this person will help create a professional and positive impression of Amdaris while supporting the smooth running of day-to-day office operations.
The successful candidate will be proactive, highly organised and comfortable working independently.
They will take ownership of the office environment, ensuring it remains tidy, engaging and well-stocked, while also supporting events, office culture, facilities coordination, health and safety activity, and future larger-scale projects.
This role would suit someone who genuinely cares about people’s experience at work, enjoys bringing positive energy to a space, and is confident coordinating tasks, suppliers and stakeholders with minimal supervision.
- Key Accountabilities
- Create a welcoming, professional and positive experience for employees, clients and visitors, acting as a key ambassador for the Bristol office.
- Ensure the office environment remains organised, tidy, well-stocked and fit for purpose, maintaining high standards across all shared spaces.
- Coordinate office facilities, including suppliers, contractors, maintenance, cleaning, waste management and health & safety requirements.
- Manage office supplies, refreshments, snacks and catering, continuously enhancing the employee and visitor experience.
- Support onboarding activities for new employees, including office orientation, access arrangements and welcome packs
- Organise and coordinate internal events, team activities, client visits and office engagement initiatives that support company culture.
- Build strong relationships with internal stakeholders and external partners to ensure the smooth running of office operations.
- Take ownership of day-to-day office management while supporting larger workplace, culture and facilities projects as the business grows.
Experience Required
- Previous experience in an Office Coordinator, Office Administrator, Workplace Experience, Facilities, Hospitality or similar role.
- Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously.
- Excellent interpersonal and communication skills, with a genuine passion for delivering exceptional customer and employee experiences.
- Proactive and self-sufficient, with the ability to work independently and take ownership of tasks and projects.
- Experience coordinating suppliers, contractors, events or workplace activities.
- High attention to detail and pride in maintaining a professional, welcoming and engaging office environment.
- Strong stakeholder management skills and the ability to collaborate effectively across multiple departments.
- Proficient in Microsoft Office applications.
- Positive, energetic and personable, with a "can-do" attitude and a desire to contribute to company culture and employee engagement
Benefits
- Private medical cover
- Work‑from‑anywhere (EMEA) & hybrid working
- Dog‑friendly Bristol office
- Beer on tap & monthly socials
- Cycle‑to‑work, electric car scheme, gym discounts
- Health & wellbeing app
- Social & charitable events
To see more roles, click here .
Office Coordinator in Bristol employer: Amdaris
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StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in Bristol
✨Get to Know the Company Culture
Before jumping into applications, it’s super helpful to understand the vibe at Amdaris. Check out their social media, read reviews on sites like Glassdoor, and see how they engage with customers. It'll give you clues on their values and help tailor your conversation during interviews.
✨Join Customer Support Communities
Dive into online communities like those on Reddit or LinkedIn where customer support pros hang out. Participating in discussions or asking questions can make you more visible to potential recruiters and help you learn about job openings at companies like Amdaris before they even post them.
✨Attend Job Fairs or Networking Events
Look out for local job fairs or events specifically for customer support roles. This is your chance to meet hiring managers face-to-face, and you might even get the opportunity to interview on the spot!
✨Show Off Your Skills with Customer Interactions
In the customer support world, showcasing your communication skills is key. Consider creating a short video introducing yourself or even doing a mock call to showcase your abilities. It's a memorable way to stand out, especially if you can share this during your interview process!
We think you need these skills to ace Office Coordinator in Bristol
Some tips for your application 🫡
Show Off Your Communication Skills:In customer support, clear communication is key. Make sure your CV highlights any experience you've had in customer-facing roles and your ability to resolve issues. Don't shy away from including specific examples of how you've gone above and beyond to help customers – this really shows your potential in the role.
Tailor Your Cover Letter to Amdaris:Your cover letter is your chance to shine! Tell us why you want to work at Amdaris specifically. Mention any unique aspects of our company that resonate with you and how your skills can enhance our customer support. This personal touch will set your application apart from the rest!
Highlight Any Relevant Tools or Tech Skills:If you've used customer support software like Zendesk or Freshdesk or have experience with CRM systems, make sure to mention these in your application. Being familiar with industry-standard tools can be a big plus for us when we’re reviewing applications, as it shows you can hit the ground running!
Demonstrate Your Problem-Solving Skills:Customer support roles often require a knack for problem-solving. In your application, share examples of past experiences where you've tackled tough situations or resolved conflicts effectively. This will give us a good sense of how you handle challenges—an essential skill for success at Amdaris!
How to prepare for a job interview at Amdaris
✨Show Off Your People Skills
In customer support, it's all about communicating effectively. Prepare to share instances from your past experiences where you handled difficult customers or resolved conflicts. We want to hear how you empathised and found the best solutions, so think of specific examples to back up your stories!
✨Know the Tools of the Trade
Familiarise yourself with common customer support tools like Zendesk or Freshdesk, and make sure to review how you’ve used any similar systems in the past. During the interview, being able to discuss your hands-on experience with software or ticketing systems can really set you apart from the competition, so don’t skip this prep!
✨Show Genuine Enthusiasm
As this is a full-time role, employers want someone who isn’t just looking for any job, but wants to grow within customer support. Make sure to express your enthusiasm for helping customers and your desire to develop your skills. Show them why you're passionate about this field!
✨Practice Common Scenarios
Be prepared for role-playing scenarios where you might have to reassess a solution with a frustrated customer or explain a complex process in simple terms. Practising these common scenarios can help us feel more confident and demonstrate our practical skills effectively during the interview.
