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- Tasks: Support a dynamic project team with document control and coordination for high-profile rail projects.
- Company: Join AmcoGiffen, a leading name in rail and engineering, known for innovative solutions.
- Benefits: Enjoy competitive salary, 25 days holiday, pension scheme, and personal development opportunities.
- Why this job: Be part of impactful projects while working in a diverse and inclusive environment.
- Qualifications: Previous admin experience in construction or rail is preferred; training provided for document control.
- Other info: Flexible work culture with a focus on employee wellbeing and mental health support.
The predicted salary is between 30000 - 42000 £ per year.
Join to apply for the Project Administrator role at AmcoGiffen
Join to apply for the Project Administrator role at AmcoGiffen
Introduction
Join AmcoGiffen, a leading player in the rail and engineering sectors, as a Project Administrator. This role offers an excellent opportunity to support a dynamic project team while taking on document control responsibilities for various high-profile, CP7 rail systems infrastructure projects across the South region.
Rail – CP7 Systems / Electrical
Location – Hayes, London
Introduction
Join AmcoGiffen, a leading player in the rail and engineering sectors, as a Project Administrator. This role offers an excellent opportunity to support a dynamic project team while taking on document control responsibilities for various high-profile, CP7 rail systems infrastructure projects across the South region.
About AmcoGiffen
AmcoGiffen has built a reputation for delivering innovative solutions and high-quality outcomes in some of the UK\’s critical infrastructure assets, including maintenance frameworks and capital delivery projects. Our expertise spans a wide range of services, from bridge reconstruction to environmental infrastructure maintenance.
The Role
The duties for this role involve working with the regional project team including senior management in our portfolio of works throughout the region, with duties including arranging meetings, producing minutes, compiling project packs, chasing documentation from designers / clients and uploading to Project Wise document control system for the controlled transmission and receipt of all documentation to and from Network Rail.
Day to day responsibilities will typically include but not be limited to:
- Project Coordination: Assist in the planning, coordination, and execution of electrical rail projects, ensuring timelines and budgets are adhered to.
- Documentation Management: Maintain and organise project documentation, including contracts, permits, and compliance records. contractors daily records time sheets
- Communication: Serve as a liaison between project managers, engineers, subcontractors, and clients to facilitate effective communication and collaboration.
- Compliance: Ensure all project activities comply with relevant health, safety, and environmental regulations.
- Procurement Support: Assist in the procurement of materials and equipment, ensuring timely delivery and cost-control.
- Reporting: Assist in preparation and distribution of regular project status reports, highlighting key milestones, risks, and issues.
Requirements
To excel in this position, you will have previous experience Administration in a construction / engineering and/or rail organisation. It may be beneficial for candidates to hold prior document control experience but these skills / responsibilities can be taught if prior experience is limited in this area.
- Applicant will ideally be proficient in the use of Network Rails ProjectWise CDE tool (not essential as training will be provided)
- Good keyboard / PC skills and the ability to work to tight deadlines and under pressure
- Good attention to detail and a professional and confident telephone manner
- Excellent communication and interpersonal skills
- Confident decision maker and problem solver
- Good planning and organisational skills
- Ability to liaise with managers to resolve issues
- Work with minimal supervision
- Efficient analysis and resolution of administration problems
- Demonstrate good reporting skills
In return
- Competitive annual salary negotiable dependant on experience
- 25 days holiday plus bank holidays (increasing with service)
- Company contributory Pension scheme
- Life Insurance
- Westfield Health Cash Plan & Westfield Rewards
- Generous Employee referral scheme
- Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
- Consistent learning opportunities
- A safe place to work
- Employee forum’s that provide a platform for having your voice heard
The Company
Why AmcoGiffen?
You will be joining a reputable and firmly established, engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit.
AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, aviation, waterways and much more.
Diversity & Inclusion at AmcoGiffen
We value collective expertise, but also the spark that one person can bring. As one of us, you can be you, because your individuality is an asset to our business and the communities in which we work and represent.
We are working hard as part of the civil engineering and construction industry, to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen, is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training, raising awareness, regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation.
Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture of Safety, Professionalism, Innovation, Respect, Integrity and Teamwork.
AmcoGiffen is an Equal Opportunities Employer, offering challenging, worthwhile careers to everyone and is pro-actively committed to improving our understanding year on year to foster a diverse and inclusive environment for all employees as well as for the customers and communities in which we serve and operate within. It doesn’t matter to us what your age, disability, employment status, gender, health, marital status, sexual preference, membership or non-membership of a trade union, nationality, race, religion or social class are, or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.
Health & Wellbeing
Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour, 7 days a week counselling and advice services.
Is AmcoGiffen your next career challenge? If so, apply now!
For more information or to arrange a private and confidential discussion about AmcoGiffen career opportunities, please contact our Recruitment Team:
tom.peach@amcogiffen.co.uk
Recruitment Manager
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Full-time
Job function
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Job function
Project Management and Information Technology
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Industries
Construction
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Project Administrator employer: AmcoGiffen
Contact Detail:
AmcoGiffen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with the ProjectWise document control system, as it's a key tool for this role. Even if you haven't used it before, showing a willingness to learn and adapt can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the rail and engineering sectors. Attend industry events or join relevant online forums to connect with people who might provide insights or even referrals for the Project Administrator position.
✨Tip Number 3
Highlight your organisational skills during any interviews or networking opportunities. Being able to manage multiple documents and deadlines is crucial for this role, so share examples of how you've successfully handled similar tasks in the past.
✨Tip Number 4
Research AmcoGiffen's recent projects and initiatives. Understanding their work and values will not only help you tailor your conversations but also demonstrate your genuine interest in becoming part of their team.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly within construction or engineering sectors. Emphasise any document control responsibilities you've had and showcase your organisational skills.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the Project Administrator role at AmcoGiffen. Mention your understanding of the rail systems infrastructure projects and how your skills align with their requirements.
Highlight Communication Skills: Since the role involves liaising with various stakeholders, emphasise your communication and interpersonal skills in your application. Provide examples of how you've successfully facilitated collaboration in past roles.
Showcase Problem-Solving Abilities: In your application, include instances where you've effectively resolved administrative issues or improved processes. This will demonstrate your capability to handle challenges in a fast-paced environment.
How to prepare for a job interview at AmcoGiffen
✨Know the Company
Before your interview, take some time to research AmcoGiffen. Understand their projects, values, and recent news. This will help you tailor your answers and show genuine interest in the company.
✨Highlight Relevant Experience
Make sure to discuss any previous experience you have in administration within construction or engineering. If you have document control experience, even better! Be ready to provide specific examples of how you've managed documentation or supported project teams.
✨Demonstrate Communication Skills
As a Project Administrator, effective communication is key. Prepare to showcase your interpersonal skills by discussing how you've successfully liaised with different stakeholders in past roles. Use examples that highlight your ability to facilitate collaboration.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and decision-making skills. Think of scenarios where you had to manage tight deadlines or resolve conflicts, and be ready to explain your thought process and the outcomes.
