Document Control & Project Administrator

A fantastic opportunity to join an established, national engineering contractor as an Administrator & Document Controller providing business support to the regional support functions and operational works delivery teams. The role provides varied duties and responsibilities and as an established contractor offers longevity through secured contracts and projects with key clients.

The Role

• The duties for this role involve working with the Scotland regional business units and project teams including senior management, supporting a multi-disciplinary portfolio of works, with duties including; arranging meetings, producing minutes, compiling project packs, chasing documentation from designers/clients and uploading to document control systems for the controlled transmission and receipt of all documentation to and from Network Rail.
• Good IT skills/MS Office use, organised and self-starter.
• Day to day responsibilities will typically include assisting with the collation of Regional SHEQ (safety, health, quality & environment) data along with coordinating with the operational teams for KPI/KRA Data for a range of clients including both Network Rail and SPEN.
• Duties will include but not be limited to:

• Organisation of project/engineering associated documents.
• Coordinating with the different departments within the organisation and ensuring that documents are kept in the right location and are accessible to all internal services.
• Working to strict deadlines and ensuring that all departments of the organisation are following the same procedures with regards to document control.
• Ensuring that documents are in the right location, categorised according to the type of document. This involves checking and approving documents before they are filed and liaising with internal and external parties to ensure that documents contain correct and understandable information with regards to their categorisation.
• Issuing of project documentation in line with client requirements.
• Collating information from site teams for timely submissions on a weekly basis.
• Update internal systems as required.
• Perform general, internal administrative duties, including stationary ordering, copying drawings, copying CDs and general photocopying.
• Any other administrative duties as deemed appropriate by the region and line manager.

Requirements

• To excel in this position, you will have previous experience in Administration in a construction/civil engineering and/or rail organisation. It may be beneficial for candidates to hold prior document control experience but these skills/responsibilities can be taught if prior experience is limited in this area.
• Good keyboard/PC skills and the ability to work to tight deadlines and under pressure.
• Good attention to detail and a professional and confident telephone manner.
• Excellent communication and interpersonal skills.
• Confident decision maker and problem solver.
• Good planning and organisational skills.
• Ability to liaise with managers to resolve issues.
• Work with minimal supervision.
• Efficient analysis and resolution of administration problems.
• Demonstrate good reporting skills.

In return

• Competitive annual salary negotiable dependant on experience.
• 25 days holiday plus bank holidays (increasing with service).
• Company contributory Pension scheme.
• Life Insurance.
• Westfield Health Cash Plan & Westfield Rewards.
• Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
• Consistent learning opportunities.
• A safe place to work.
• Employee forums that provide a platform for having your voice heard.

The Company

You will be joining a reputable and firmly established engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit.

AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, aviation, waterways and much more.

Diversity & Inclusion at AmcoGiffen

We value collective expertise, but also the spark that one person can bring. As one of us, you can be you, because your individuality is an asset to our business and the communities in which we work and represent.

We are working hard as part of the civil engineering and construction industry, to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training, raising awareness, regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation.

Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture of Safety, Professionalism, Innovation, Respect, Integrity and Teamwork.

AmcoGiffen is an Equal Opportunities Employer, offering challenging, worthwhile careers to everyone and is pro-actively committed to improving our understanding year on year to foster a diverse and inclusive environment for all employees as well as for the customers and communities in which we serve and operate within. It doesn’t matter to us what your age, disability, employment status, gender, health, marital status, sexual preference, membership or non-membership of a trade union, nationality, race, religion or social class are, or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.

Health & Wellbeing

Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have a large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour, 7 days a week counselling and advice services.

Is AmcoGiffen your next career challenge? If so, apply now!

For more information or to arrange a private and confidential discussion about AmcoGiffen career opportunities, please contact our Recruitment Team: tom.peach@amcogiffen.co.uk