Sector: Infrastructure, Construction & Civil Engineering (including Rail, Aviation, Highways, Power & Energy, Environment)
Location: Barnsley
Join a dynamic Estimating and Work Winning team supporting national framework bids and regional project tenders across multiple business regions. This is an exciting opportunity for an experienced administrator to support Pre-Contract team activities with professionalism and efficiency.
About the Business Unit
A busy and fast-paced regional team within a growing organisation, delivering a wide range of civil engineering infrastructure works in sectors such as:
- Rail
- Aviation
- Power
- Highways
Projects include multi-disciplinary works delivered via standalone tenders and long-term framework agreements with strategic clients.
Current contracts include:
- Network Rail reactive/planned maintenance
- Frameworks involving bridge replacements/upgrades, railway station improvements, tunnel works, and heavy civils.
Role Overview
As Administrator within the Estimating team, you will play a key support role to internal colleagues and external partners. Responsibilities include:
- Drafting letters, forms, and schedules using a wide range of software tools
- Managing internal administration, including stationery procurement
- Creating organisational charts via Visio
- Updating internal CVs for use in tender submissions
- Communicating with subcontractors and suppliers (issuing and chasing enquiries/quotes)
- Handling phone enquiries from clients and supply chain partners
- Processing and distributing received quotations to Estimators/Bid Managers
- Booking in new tenders and Expressions of Interest (EOIs)
- Preparing and issuing tender schedules to clarify submission requirements and team responsibilities
- Managing tender correspondence (email/portal) across all bidding stages
- Digitally filing tender documentation in Workspace
- Booking and handling contract documents
- Formatting and submitting final tender responses
- Updating weekly programmes using MS Project
- Producing monthly and ad-hoc reports
- Maintaining departmental timesheets and holiday reports
Requirements
Ideal candidates will bring prior administrative experience from a construction-related environment and demonstrate:
- Strong PC and keyboard skills
- Ability to work under pressure and meet tight deadlines
- Excellent attention to detail and confident communication skills (including telephone manner)
- Effective decision-making and problem-solving abilities
- Solid organisational and planning capabilities
- Confidence liaising with different stakeholders across teams
- Ability to work independently and proactively resolve issues
- Accurate reporting skills and familiarity with document formatting
- Proficiency in Microsoft Word, Excel, and Visio
What We Offer
- Competitive salary (based on experience)
- 25 days holiday plus bank holidays (increasing with length of service)
- Life insurance
- Medicash Health Cash Plan and Rewards
- Structured internal support and development platform
- Opportunities for continuous learning and career progression
- Safe and inclusive working environment
- Regular employee forums to ensure all voices are heard
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Administrator - Estimating employer: AmcoGiffen
AmcoGiffen is an excellent employer for Electricians seeking to advance their careers in the rail industry, offering competitive pay and long-term project opportunities across South Wales. With a strong commitment to diversity and inclusion, a supportive team environment, and comprehensive training programs including PTS sponsorship, employees can thrive while contributing to critical infrastructure projects. The company prioritises health and wellbeing, ensuring a safe workplace with access to mental health support and resources.
