Department: Production, Xiamen - Inj. Mould.
Employment Type: Full-time
Job Title: Project Coordinator
Location: Xiamen, China
Department: IMD
Employment Type: Fixed-Term Contract (Project-Based, approx. 2–3 years)
About the Role
We are seeking a highly organized and proactive Project Coordinator to support the Project Manager in executing a strategic insourcing initiative. This role is essential in ensuring smooth project execution by managing documentation, coordinating cross-functional activities, and supporting communication across teams. The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced, technical environment.
Key Responsibilities
Project Documentation & Reporting
Prepare, organize, and maintain project documentation, including meeting minutes, action logs, project plans, and status reports.
Assist in the development and formatting of business cases, presentations, and decision documents.
Ensure all project files are up to date and accessible to relevant stakeholders.
Project Coordination & Scheduling
Support the Project Manager in planning and tracking project timelines, milestones, and deliverables.
Coordinate meetings, workshops, and reviews with internal teams and external suppliers.
Follow up on action items and ensure timely completion by responsible parties.
Cross-Functional Support
Liaise with mold engineering, process engineering, quality, procurement, production, and finance teams to gather information and track progress.
Assist in coordinating mold development, process validation, and transfer activities.
Help identify and evolve project risks or delays to the Project Manager.
Support communication with external suppliers during the transition period.
Help prepare and distribute project updates to stakeholders, including cross-border teams.
Maintain clear and professional communication in both English and Chinese.
Data Tracking & Analysis
Assist in tracking key performance indicators (KPIs) such as cost savings, transfer timelines, and quality metrics.
Support cost analysis and data collection for insourcing candidates.
Help maintain dashboards and tracking tools for project performance.
Qualifications & Experience
Bachelor’s degree in Engineering (Mechanical, Chemical, Manufacturing, or related field) would be preferred.
1–3 years of experience in project coordination, manufacturing, procurement, or related areas.
Familiarity with injection molding processes, mold design, or tooling is a plus.
Strong organizational and multitasking skills.
Excellent command of English (written and spoken); Mandarin required.
Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with project management tools is a plus.
Proactive, detail-oriented, and able to work independently in a dynamic environment.
About Ambu
Ambu has been bringing the solutions of the future to life since 1937. Today, millions of patients and healthcare professionals worldwide depend on the efficiency, safety and performance of our single-use endoscopy, anaesthesia, and patient monitoring solutions. We continuously look to the future with a commitment to deliver innovative quality products that have a positive impact on patient care and the work of healthcare professionals. Headquartered near Copenhagen in Denmark, Ambu employs approximately 4,500 people in Europe, North America and the Asia Pacific.
Project Coordinator employer: Ambu
Ambu is an exceptional employer that champions innovation and personal growth, particularly for those in the Urology and ENT sectors. With a strong focus on employee development, a flexible work culture, and the opportunity to engage with both NHS and private sector stakeholders, Ambu provides a rewarding environment for professionals looking to make a meaningful impact in healthcare across Scotland and the North East.
