At a Glance
- Tasks: Manage bookkeeping, payroll, and office administration in a dynamic environment.
- Company: Established manufacturing business with a supportive team culture.
- Benefits: Competitive salary, 20 days annual leave, pension scheme, and casual dress code.
- Other info: Friendly office atmosphere with opportunities for personal growth.
- Why this job: Enjoy a varied role with ownership and impact in finance and office functions.
- Qualifications: Experience in bookkeeping and Sage 50 Accounts required.
An exciting opportunity has arisen for an experienced and organised Office & Finance Manager to join a well-established manufacturing business on a fixed-term maternity cover contract.
Key Responsibilities
- Manage the day-to-day bookkeeping function.
- Complete bank and credit card reconciliations.
- Process purchase and sales ledger invoices.
- Manage payment runs and employee expenses.
- Monitor the Director's Loan Account (DLA).
- Chase outstanding customer payments.
- Produce financial reports, including sales, cash flow and project profitability.
- Maintain fixed asset records and depreciation schedules.
Payroll Support
- Process weekly workshop timesheets.
- Record office overtime.
- Complete payroll journals using Sage 50 Accounts.
- Respond to employee payroll-related queries.
Sales & Project Administration
- Arrange meetings and manage the Director's diary where required.
- Assist with project costing and supplier cost checks.
- Prepare and issue quotations.
- Follow up outstanding quotations.
- Respond to customer enquiries.
- Maintain up-to-date pricing information.
- Arrange business travel, including hotels and transport.
HR Administration
- Prepare new starter documentation.
- Maintain employee holiday and absence records.
- Take meeting notes when required.
- Keep HR records up to date.
- Support recruitment activities.
Health & Safety Administration
- Assist with Health & Safety administration.
- Chase outstanding compliance paperwork.
- Coordinate employee e-learning and training.
- Arrange servicing, inspections and compliance requirements.
General Office Duties
- Order office supplies and stationery.
- Arrange MOTs and servicing for company vehicles.
- Assist with insurance renewals.
- Provide administrative support to the Director and wider team as required.
About You
To be successful in this role, you will have:
- Previous bookkeeping or finance experience.
- Experience using Sage 50 Accounts.
- Strong Microsoft Excel skills.
- Excellent organisational and time management skills.
- A high level of accuracy and attention to detail.
- The ability to prioritise a varied workload and meet deadlines.
- Strong communication and interpersonal skills.
- A proactive approach with the ability to work independently.
Benefits
- Competitive salary, dependent on experience.
- Office-based role with a friendly and supportive working environment.
- 20 days annual leave plus bank holidays (pro rata).
- Company pension scheme (following qualifying period).
- Casual dress code.
- Free nearby parking.
Experience
- Sage 50 Accounting: 2 years (required)
- Bookkeeping: 2 years (required)
If you're looking for a varied role where no two days are the same and enjoy taking ownership of a busy finance and office function, we'd love to hear from you.
MAN1
Office & Finance Manager Maternity Cover in Nottingham employer: Ambitions Personnel
Ambitions Personnel offers a dynamic and supportive work environment in Bluntisham, where employees are encouraged to grow and develop their skills in mechanical and electrical maintenance. With a strong focus on equipment reliability and continuous improvement, the company fosters a culture of teamwork and innovation, ensuring that every team member plays a vital role in maintaining high operational standards. Employees benefit from ongoing training opportunities and a commitment to work-life balance, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Finance Manager Maternity Cover in Nottingham
✨Get Your Hands Dirty in the Industry
For a temporary role in manufacturing, don’t shy away from physically visiting local factories and production sites. A friendly walk-in can often lead to spontaneous interviews or valuable connections, and can really help you get a sense of the workplace vibe.
✨Tap into Seasonal Hiring Windows
Manufacturing often sees spikes in hiring during particular seasons, like summer when production ramps up. Keep an eye on local job boards and community centres, or even visit seasonal job fairs—they’re golden for snagging those temporary roles we’re after.
✨Join Industry-Specific Communities
Consider joining online forums and social media groups specific to manufacturing. Sites like Reddit or even LinkedIn groups can give you insights into open positions and allow you to connect with current employees who might give you an edge in the hiring process.
✨Apply Directly Through Our Site!
With Ambitions Personnel looking for temporary talent, make sure to apply directly through our website. It’s often the fastest way to get your foot in the door, so make the most of it. Plus, it shows you're proactive—always a win!
Some tips for your application 🫡
Highlight Your Practical Skills:In manufacturing and production, hands-on skills are key! Make sure your CV showcases any relevant experience with machinery, quality control, or assembly line work. If you’ve got certifications related to operating specific equipment, don’t forget to include those too!
Focus on Flexibility and Adaptability:For a temporary role, employers are looking for candidates who can hit the ground running. In your cover letter, emphasise your ability to adapt quickly and work well under pressure. Share any experiences where you've successfully adjusted to changing circumstances or tight deadlines.
Include Specific Measurements of Your Impact:Manufacturing roles often revolve around efficiency and productivity. If you’ve previously worked in similar roles, be sure to quantify your achievements. For example, mention how you improved production rates or reduced waste – numbers stand out and show you mean business!
Express Your Interest in the Industry:Temporary roles can be a great stepping stone for future opportunities! Take a moment in your application to express why you’re interested in manufacturing and production. Showing genuine enthusiasm for the field can make a real difference and may keep doors open for upcoming positions!
How to prepare for a job interview at Ambitions Personnel
✨Showcase Your Hands-On Experience
In the manufacturing and production world, they want to see that you can actually handle the tools and machines. Bring along any certifications you have or even pictures of projects you’ve worked on. We want to demonstrate that you're not just a theory person but someone who can jump right in.
✨Emphasise Safety Knowledge
Safety's a huge deal in manufacturing, so make sure you’re clued up about health and safety regulations. Be prepared to discuss how you've followed safety protocols in past roles. It's all about showing you can contribute to a safe working environment at Ambitions Personnel.
✨Flexibility is Key
Since this is a temporary role, highlight your adaptability and willingness to step into different roles as needed. Share examples of times you’ve adjusted quickly to new situations or tackled varied tasks. We want to show you're the go-to person when things get busy!
✨Ask About Team Dynamics
In any temporary role, fitting in quickly is vital. Ask about team dynamics and collaboration processes during the interview. This shows you’re not only ready to contribute but also keen to blend into Ambitions Personnel’s culture, making you a valuable asset.
