Revenue Assistant in City of London

Ambition are delighted to be partnered with a global US law firm in their search for a Revenue Assistant to join their London office. The role reports into an experienced Revenue Manager and is a busy partner facing role.

Duties of the role include:

• Arranging matter openings for Company Secretarial matters and assisting with Client and Matter Openings for other matters as required, including initiating conflict searches and obtaining anti-money laundering documentation.
• Ensuring engagement letters are sent to clients, fee alerts are set up at matter level, and fee arrangements (including currency) are correctly documented within matter opening forms.
• Preparing bills in line with the firm's billing policies and UK VAT legislation, ensuring they are posted to CMS, signed by the Partner, saved to the management workspace, and sent to clients each month.
• Regularly reviewing the Prebill Manager and processing any changes as necessary.
• Uploading e-bills to the appropriate e-billing platform and liaising with the e-billing team where required.
• Monitoring all matters for designated partners to prompt billing and ensure residual WIP is written off upon matter completion.
• Arranging monthly inventory review meetings with designated partners to discuss inventory, confirm fee alerts and billing arrangements, summarising the meeting in an email to Partners/Finance Supervisor, and updating Expert Collections.
• Conducting client reviews to verify client/matter arrangements.
• Creating and distributing weekly WIP updates to clients upon request.
• Liaising with clients regarding Accounts Receivable monthly to confirm invoice receipt, resolving issues promptly, updating comments in Expert Collections, and escalating concerns to the Finance Supervisor/Collections Coordinator.
• Processing write-offs in accordance with firm policy and saving evidence in the management system.
• Providing backup for other departments' billing requirements when necessary.
• Supplying AR and WIP updates in response to audit queries as requested.

You will need experience in:

• Strong communication skills, both written and verbal.
• Excellent attention to detail and organisational skills.
• Proactive and solution-oriented approach.
• Confident when dealing with clients and senior management.
• Ability to work independently as well as collaboratively within a team environment.
• Proficiency in billing software (preferably Aderant) and Microsoft Office Suite, particularly Excel.
• Minimum of two years' experience in billing and collections, ideally within a law firm or professional services environment.