At a Glance
- Tasks: Support pre-construction teams by managing documentation and ensuring compliance for commercial fit-out projects.
- Company: Join a leading workplace solutions group with over 30 years of experience.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Fast-paced role with a focus on efficiency and collaboration across teams.
- Why this job: Be part of innovative projects that transform workplaces and make a real impact.
- Qualifications: Experience in administration or document control, ideally in construction or commercial fit-out.
The predicted salary is between 30000 - 40000 £ per year.
About Workplace Futures Group (WFG) WFG is a privately owned group with over 30 years of trading history, providing end-to-end workplace solutions through a portfolio of specialist businesses: Ambit, Modus, Plattform, Two, and Mytr. We have delivered £1.7 billion worth of projects since our inception in 1991. Together, we are building a reputation as a true “one-stop shop” for workplace transformation—combining design, delivery, and innovation to create spaces that inspire and perform. Our growth has been driven by a consistent focus on integrity, innovation, and delivery excellence—values that underpin everything we do.
About Ambit Ambit is a dynamic rapidly growing, delivering high-profile and technically complex commercial retrofit projects. We are quickly becoming a go-to partner for clients looking to modernise and decarbonise their estates. Our expertise spans retrofit, decarbonisation, and high-quality commercial fit-out, with a reputation for delivering complex projects at pace without compromising quality.
Role Overview The Pre‑Construction Administrator plays a key role in supporting Ambit’s pre‑construction and technical teams by managing all administrative and document control processes during the early stages of commercial fit‑out projects. The role ensures that information is well organised, compliant, and readily accessible, enabling efficient tendering, design development, and project mobilisation. You will work closely with the Pre Construction Director, Estimators, Technical Services Managers, Pre‑Construction Managers, Commercial Teams, and external consultants to support the successful delivery of complex commercial retrofit projects.
Key Responsibilities
- Documentation & Document Control
- Manage, track and maintain all pre‑construction documentation in line with company, client, and industry standards
- Set up and manage structured document control systems for commercial fit‑out projects, including:
- Design information and technical submissions
- Health & Safety and compliance documentation
- Estimates, cost plans, and Bills of Quantities (BOQs)
- Pre‑construction programmes and tender documentation
- Maintain accurate and up‑to‑date records across SharePoint, Pro Core or other document management platforms
- Pre‑Construction & Tender Support
- Provide administrative support throughout the tender and pre‑construction phases of commercial retrofit projects
- Assist with preparation and completion of Pre‑Qualification Questionnaires (PQQs), contractor questionnaires, and client documentation
- Coordinate the issue, receipt, and tracking of design information from consultants and supply chain partners
- Coordination & Communication
- Ensure timely circulation of information between internal teams, consultants, and stakeholders
- Support Technical Services and Commercial teams in managing design clarifications, returns, and updates
- Maintain clear version control and audit trails for all project documentation
- Process Improvement & Compliance
- Assist in streamlining administrative and document control processes to improve efficiency and consistency across projects
- Support compliance with health, safety, and quality procedures during the pre‑construction phase
- Help prepare documentation for smooth transition from pre‑construction into construction delivery
Required Skills & Experience
- Essential
- Previous experience in an administrative or document control role within commercial fit‑out, construction, or building services
- Practical understanding of pre‑construction processes, ideally within commercial office or workplace projects
- Strong document control knowledge with excellent attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience using document management systems such as Pro Core, Viewpoint, 4Projects, Docelite, or SharePoint
- Ability to manage multiple deadlines in a fast‑paced, technically driven environment
- Desirable
- Experience working on MEP or technically complex commercial fit‑out projects
- Familiarity with BOQs, cost plans, and tender documentation
- Previous exposure to working alongside Technical Services or MEP Design teams
Pre-Construction Administrator in Slough employer: Ambit
Workplace Futures Group (WFG) is an exceptional employer, offering a vibrant work culture that prioritises integrity, innovation, and excellence. As a Pre-Construction Administrator at Ambit, you will be part of a dynamic team dedicated to delivering high-profile commercial retrofit projects, with ample opportunities for professional growth and development. Located in a collaborative environment, WFG fosters a supportive atmosphere where your contributions are valued, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Pre-Construction Administrator in Slough
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how they align with your skills. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team at WFG.
We think you need these skills to ace Pre-Construction Administrator in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Pre-Construction Administrator role. Highlight your experience in document control and administrative support, especially in commercial fit-out or construction projects. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a great fit for Ambit. Don’t forget to mention any relevant experience with document management systems or pre-construction processes.
Showcase Your Attention to Detail:As a Pre-Construction Administrator, attention to detail is key. In your application, provide examples of how you've successfully managed documentation and maintained accuracy in previous roles. We love seeing candidates who take pride in their work!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, you’ll get to see more about our company culture and values while you’re at it!
How to prepare for a job interview at Ambit
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing, like PQQs and BOQs. Being able to discuss these confidently will show that you understand the role's requirements and can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed documentation in previous roles. Highlight your attention to detail and ability to maintain version control, as these are crucial for the Pre-Construction Administrator position.
✨Understand the Company’s Values
WFG prides itself on integrity, innovation, and delivery excellence. Be ready to discuss how your personal values align with theirs and provide examples of how you've demonstrated these qualities in your work.
✨Ask Insightful Questions
Prepare thoughtful questions about the pre-construction processes at WFG. This shows your genuine interest in the role and helps you gauge if the company culture aligns with your expectations.
