At a Glance
- Tasks: Support pre-construction teams by managing documentation and ensuring smooth project processes.
- Company: Join a leading workplace solutions group with over 30 years of experience.
- Benefits: Competitive salary, career growth, and a dynamic work environment.
- Other info: Fast-paced environment with opportunities to learn and grow in the construction industry.
- Why this job: Be part of innovative projects that transform commercial spaces and make a real impact.
- Qualifications: Experience in administration or document control within construction; strong attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
About Workplace Futures Group (WFG) WFG is a privately owned group with over 30 years of trading history, providing end-to-end workplace solutions through a portfolio of specialist businesses: Ambit, Modus, Plattform, Two, and Mytr. We have delivered £1.7 billion worth of projects since our inception in 1991. Together, we are building a reputation as a true "one-stop shop" for workplace transformation—combining design, delivery, and innovation to create spaces that inspire and perform. Our growth has been driven by a consistent focus on integrity, innovation, and delivery excellence—values that underpin everything we do.
About Ambit Ambit is a dynamic rapidly growing, delivering high-profile and technically complex commercial retrofit projects. We are quickly becoming a go-to partner for clients looking to modernise and decarbonise their estates. Our expertise spans retrofit, decarbonisation, and high-quality commercial fit-out, with a reputation for delivering complex projects at pace without compromising quality.
Role Overview The Pre‐Construction Administrator plays a key role in supporting Ambit's pre‐construction and technical teams by managing all administrative and document control processes during the early stages of commercial fit‐out projects. The role ensures that information is well organised, compliant, and readily accessible, enabling efficient tendering, design development, and project mobilisation. You will work closely with the Pre Construction Director, Estimators, Technical Services Managers, Pre‐Construction Managers, Commercial Teams, and external consultants to support the successful delivery of complex commercial retrofit projects.
Key Responsibilities
- Documentation & Document Control
- Manage, track and maintain all pre‐construction documentation in line with company, client, and industry standards
- Set up and manage structured document control systems for commercial fit‐out projects, including:
- Design information and technical submissions
- Health & Safety and compliance documentation
- Estimates, cost plans, and Bills of Quantities (BOQs)
- Pre‐construction programmes and tender documentation
- Maintain accurate and up‐to‐date records across SharePoint, Pro Core or other document management platforms
- Pre‐Construction & Tender Support
- Provide administrative support throughout the tender and pre‐construction phases of commercial retrofit projects
- Assist with preparation and completion of Pre‐Qualification Questionnaires (PQQs), contractor questionnaires, and client documentation
- Coordinate the issue, receipt, and tracking of design information from consultants and supply chain partners
- Coordination & Communication
- Ensure timely circulation of information between internal teams, consultants, and stakeholders
- Support Technical Services and Commercial teams in managing design clarifications, returns, and updates
- Maintain clear version control and audit trails for all project documentation
- Process Improvement & Compliance
- Assist in streamlining administrative and document control processes to improve efficiency and consistency across projects
- Support compliance with health, safety, and quality procedures during the pre‐construction phase
- Help prepare documentation for smooth transition from pre‐construction into construction delivery
Required Skills & Experience
- Essential
- Previous experience in an administrative or document control role within commercial fit‐out, construction, or building services
- Practical understanding of pre‐construction processes, ideally within commercial office or workplace projects
- Strong document control knowledge with excellent attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience using document management systems such as Pro Core, Viewpoint, 4Projects, Docelite, or SharePoint
- Ability to manage multiple deadlines in a fast‐paced, technically driven environment
- Desirable
- Experience working on MEP or technically complex commercial fit‐out projects
- Familiarity with BOQs, cost plans, and tender documentation
- Previous exposure to working alongside Technical Services or MEP Design teams
Pre-Construction Administrator in London employer: Ambit
Workplace Futures Group (WFG) is an exceptional employer, offering a vibrant work culture that prioritises integrity, innovation, and excellence. As a Pre-Construction Administrator at Ambit, you will be part of a dynamic team dedicated to delivering high-profile commercial retrofit projects, with ample opportunities for professional growth and development. Located in a collaborative environment, WFG supports its employees with comprehensive training and a commitment to sustainability, making it an ideal place for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Pre-Construction Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how they align with your skills. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your experience effectively during the real deal.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are excited about joining us. Plus, it shows initiative and enthusiasm, which are always a plus in our books.
We think you need these skills to ace Pre-Construction Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Pre-Construction Administrator role. Highlight your experience in document control and administrative support, especially in commercial fit-out or construction projects. We want to see how your skills align with our needs!
Showcase Your Attention to Detail:In your application, emphasise your attention to detail. This role requires managing a lot of documentation, so share examples of how you've maintained accuracy and organisation in past roles. We love candidates who can keep things tidy!
Be Clear and Concise:When writing your cover letter, be clear and concise. Get straight to the point about why you're a great fit for the role. We appreciate straightforward communication, so make it easy for us to see your potential!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Ambit
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing in the role. Understand the importance of document control and be ready to discuss your experience with systems like SharePoint or Pro Core. This shows you’re not just a fit for the role, but that you can hit the ground running.
✨Showcase Your Attention to Detail
In this role, attention to detail is crucial. Prepare examples from your past work where your meticulousness made a difference, whether it was catching an error in a document or streamlining a process. This will demonstrate your capability to maintain high standards in documentation.
✨Understand Pre-Construction Processes
Brush up on your knowledge of pre-construction processes, especially in commercial fit-out projects. Be ready to discuss how these processes work and how you’ve contributed to them in previous roles. This will show your potential employer that you understand the bigger picture.
✨Communicate Clearly
Effective communication is key in this role. Think about how you can convey complex information simply and clearly. During the interview, practice articulating your thoughts and experiences succinctly, as this will reflect your ability to coordinate with various teams and stakeholders.
