At a Glance
- Tasks: Support pre-construction teams by managing documentation and ensuring smooth project transitions.
- Company: Join Ambit, a fast-growing leader in commercial retrofit projects.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Collaborate with industry experts and enhance your skills in a supportive team.
- Why this job: Be part of innovative projects that modernise and decarbonise commercial spaces.
- Qualifications: Experience in administration or document control, ideally in construction or fit-out.
About Ambit
Ambit is a dynamic and rapidly growing business, delivering high-profile and technically complex commercial retrofit projects. We are quickly becoming a go-to partner for clients looking to modernise and decarbonise their estates. Our expertise spans retrofit, decarbonisation, and high-quality commercial fit-out, with a reputation for delivering complex projects at pace without compromising quality.
The Pre-Construction Administrator plays a key role in supporting Ambit's pre-construction and technical teams by managing all administrative and document control processes during the early stages of commercial fit-out projects. The role ensures that information is well organised, compliant, and readily accessible, enabling efficient tendering, design development, and project mobilisation.
You will work closely with the Pre-Construction Director, Estimators, Technical Services Managers, Pre-Construction Managers, Commercial Teams, and external consultants to support the successful delivery of complex commercial retrofit projects.
Documentation & Document Control- Manage, track, and maintain all pre-construction documentation in line with company, client, and industry standards.
- Set up and manage structured document control systems for commercial fit-out projects, including pre-construction programmes and tender documentation.
- Maintain accurate and up-to-date records across SharePoint, Procore, or other document management platforms.
- Provide administrative support throughout the tender and pre-construction phases of commercial retrofit projects.
- Assist with the preparation and completion of Pre-Qualification Questionnaires (PQQs), contractor questionnaires, and client documentation.
- Support Technical Services and Commercial teams in managing design clarifications, returns, and updates.
- Maintain clear version control and audit trails for all project documentation.
- Assist in streamlining administrative and document control processes to improve efficiency and consistency across projects.
- Support compliance with health, safety, and quality procedures during the pre-construction phase.
- Help prepare documentation for a smooth transition from pre-construction into construction delivery.
- Previous experience in an administrative or document control role within commercial fit-out, construction, or building services.
- Practical understanding of pre-construction processes, ideally within commercial office or workplace projects.
- Strong document control knowledge with excellent attention to detail.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Experience using document management systems such as Procore, Viewpoint, 4Projects, Docelite, or SharePoint.
- Experience working on MEP or technically complex commercial fit-out projects.
Maintenance Administrator (Permanent, Temporary) in London employer: Ambit
Ambit is an excellent employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of London. With a strong focus on employee growth, you will benefit from comprehensive training and career progression opportunities while working on exciting fit-out projects that shape the urban landscape. Join us to be part of a supportive team that values your contributions and encourages professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Maintenance Administrator (Permanent, Temporary) in London
✨Get Your Foot in the Door
Temporary roles in construction often rely on quick recruitment, so make sure to visit local recruitment agencies that specialise in the construction sector. They usually have a go-to list of companies that need staff urgently, helping us connect with potential employers faster.
✨Leverage Community Connections
Construction is all about connections! Check out local trade events, networking gatherings, or even social media groups focused on your area. Engaging with the community can lead to insider knowledge about temporary job openings that might not be advertised anywhere else.
✨Showcase Your Skills with a Solid Portfolio
Even for temporary gigs, a visual portfolio can really set you apart. Take photos of previous projects you’ve worked on, or if you're fresh in the industry, show examples of your work during training. This can help us demonstrate our hands-on experience to potential employers, like Ambit.
✨Apply Directly at Construction Sites
Don’t overlook the power of walking directly into construction sites. Many temporary positions are filled on the spot, so it’s worth popping by local sites and having a face-to-face chat. Bring your CV and be ready to impress, as companies like Ambit appreciate proactive candidates ready to jump in when needed.
We think you need these skills to ace Maintenance Administrator (Permanent, Temporary) in London
Some tips for your application 🫡
Highlight Your Relevant Experience:In the construction game, having hands-on experience matters! Be sure to showcase any previous temporary roles or projects you've worked on in your CV. Mention specific skills like safety protocols, tools you're familiar with, or types of construction work you've done – this will help you stand out!
Showcase Certifications and Training:If you've got any relevant certifications or training like a CSCS card or health and safety courses, flaunt them! Include them in your CV and mention them in your cover letter. It shows that you're not just ready to get to work but that you've got the essential safety knowledge, which is super important in the construction industry.
Emphasise Flexibility and Availability:For a temporary role, flexibility is key! In your cover letter, make sure to clearly state your availability – are you ready to start immediately? Can you work various shifts? Letting Ambit know how adaptable you are might just get you the edge over other candidates.
Keep it Concise and Clear:When applying for temporary roles in construction, employers often appreciate brevity. Keep your CV and cover letter clear and to the point. Focus on the skills and experiences that align most with what Ambit is looking for. Avoid unnecessary fluff to make it easier for them to see why you’re the perfect fit!
How to prepare for a job interview at Ambit
✨Show Off Your Safety Knowledge
In construction, health and safety is non-negotiable. Get comfortable with specific safety regulations like COSHH or Working at Height – you might get asked how you’d handle risk assessments or unsafe conditions. We need to show that we prioritise safety above all else.
✨Be Ready for Hands-On Scenarios
Expect practical questions or even a mini test where you’ll need to demonstrate basic skills. They might set up a scenario and ask how you would approach a specific task. Let’s prepare by brushing up on our trade skills and thinking through past projects we’ve worked on.
✨Flexibility is Key
Since this is a temporary role, they’ll want to know if you can adapt quickly to different teams and situations. Let's think about past experiences where we've had to adjust on the fly. This will show we’re ready to hit the ground running!
✨Highlight Your Previous Experience
Temporary roles often require hitting the ground running, so make sure to have a few stories lined up that showcase your relevant experience in construction. We want to emphasise skills that might not be on our CV—like teamwork and problem-solving when things don't go to plan.
