Facilities Administrator – 12 Week Temporary Assignment Location: Guildford Salary equivalent: £30,000 per annum Hours: Full time, 36.25 hours per week Working hours: 8.30am – 4.45pm or 9.00am – 5.15pm Duration: 12 weeks, with potential to extend We are looking for a reliable, organised and hands-on Facilities Administrator to join a busy organisation on a 12-week temporary assignment, supporting the smooth running of the office while a permanent appointment is made. This is a varied role that would suit someone who enjoys being the person who keeps everything running behind the scenes. You’ll be responsible for maintaining a welcoming, well-organised office environment, dealing with day-to-day facilities requests and liaising with suppliers, building management and contractors. The Role Day to day: * Carry out regular checks of meeting rooms, kitchens and office areas, ensuring everything is tidy and well stocked * Check coffee machines and deal with any issues that arise * Receive, sort and distribute post and manage deliveries * Monitor and respond to facilities emails and queries * Manage facilities requests through the ticketing system * Help ensure the office runs smoothly and efficiently Weekly responsibilities: * Check and order stationery and kitchen supplies * Liaise with building management * Send the weekly fire alarm test reminder * Check air conditioning settings Other responsibilities will include: * Issuing and tracking access cards and managing parking allocation * Reporting and following up site issues with building management * Working with the office cleaner to agree daily priorities * Supporting internal desk moves * Booking couriers and catering * Raising purchase orders and processing supplier invoices * Supporting internal events, including set-up and clear-down * Coordinating with building management and contractors when required About You We’re looking for someone who is highly organised, dependable and confident working independently. You’ll be comfortable taking ownership of day-to-day tasks, spotting what needs doing and getting on with it. You’ll ideally have: * Previous reception, facilities or office support experience * Excellent organisational and time-management skills * Strong communication and interpersonal skills, with the confidence to deal with people at all levels * A practical, can-do approach and the ability to use your own initiative * Discretion when dealing with confidential information * Event planning experience would be useful * A current First Aid at Work or Emergency First Aid at Work certificate would be desirable This is a great opportunity to join a friendly and professional working environment on an initial 12-week temporary assignment, with the potential for the role to be extended. If you’re available for an immediate or short-notice temporary assignment and have the facilities or office support experience we’re looking for, we’d love to hear from you
Tempoprary Facilities Coordinator in Guildford employer: Amber Employment Services
Join a dynamic team as a Service Desk Operator – IT, where your organisational skills and customer-focused approach will be valued in a supportive work environment. With a commitment to employee growth, we offer opportunities for professional development while fostering a collaborative culture that prioritises teamwork and effective communication. Located at a secure site, this role not only provides a chance to enhance your IT experience but also ensures a stable and rewarding career path until March 2027.
