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- Tasks: Support two directors with planning, scheduling, and administrative tasks in a dynamic environment.
- Company: Join Amazon Devices International, a fast-paced and innovative tech company.
- Benefits: Gain valuable experience in a high-tech setting with opportunities for growth.
- Why this job: Be part of a team that drives impactful projects and enhances your professional skills.
- Qualifications: Experience as an Executive Assistant and strong organisational skills are essential.
- Other info: Enjoy a diverse workplace culture that values your unique contributions.
The predicted salary is between 36000 - 60000 £ per year.
Amazon Devices International is looking for an experienced Executive Assistant who wants to work in a fast-paced, exciting, and dynamic organization on a 12 month Fixed Term Contract. We are seeking a resourceful, self-motivated, highly organized, and efficient Executive Assistant to support two directors and their teams. This role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership and bias for action, be customer service-oriented, and have the ability to meet tight deadlines and change direction at a moment’s notice. Having a high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative to ensure success. The successful candidate will possess the ability to complete complex tasks quickly and autonomously, react with appropriate urgency to situations that require a quick turnaround, and take effective actions without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment, and build effective working relationships inside and outside the group. This role is a 12 month FTC.
Key job responsibilities:
- Provide executive support to 2 Directors and work closely with the leadership team, and other Executive Assistants to provide support to the organization.
- Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure required actions are addressed in a timely manner.
- Track and help drive completion of key deliverables and follow up on outstanding items.
- Management of complex scheduling (internal and external).
- Arrange worldwide travel itineraries for the Directors, e.g. booking travel and accommodation plus any further requirements.
- Handle administrative tasks as required, e.g. expense reports, POs, space planning and more.
- Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle.
- Organize, execute, and assist with team activities (staff meeting agendas, all-org meetings, off-sites, and team social events).
Basic Qualifications:
- Knowledge of Microsoft Office products and applications
- Experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
Preferred Qualifications:
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
Executive Assistant FTC,EU Devices & Services,Sales & Marketing in London employer: Amazon
Contact Detail:
Amazon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant FTC,EU Devices & Services,Sales & Marketing in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Amazon Devices International on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of an Executive Assistant. We want to show them we’re the perfect fit!
✨Tip Number 3
Show off your organisational skills during the interview. Bring a planner or a digital tool to demonstrate how you manage tasks and deadlines. It’s all about proving we can handle the fast-paced environment!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the role. Let’s make it count!
We think you need these skills to ace Executive Assistant FTC,EU Devices & Services,Sales & Marketing in London
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Executive Assistant, your ability to juggle multiple tasks is key. Make sure your application highlights your planning and time management skills. Share examples of how you've successfully managed complex schedules or handled confidential information.
Be Proactive in Your Approach: We love candidates who take initiative! In your application, mention times when you’ve anticipated needs before they arose or streamlined processes to improve efficiency. This shows you’re not just reactive but also strategic.
Tailor Your Application: Don’t send a generic application! Take the time to tailor your CV and cover letter to reflect the specific requirements of the role. Use keywords from the job description to demonstrate that you understand what we’re looking for.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Amazon
✨Know Your Directors
Before the interview, take some time to research the directors you'll be supporting. Understand their roles, priorities, and any recent projects they've been involved in. This will not only show your initiative but also help you tailor your responses to demonstrate how you can support them effectively.
✨Master Time Management
Given the fast-paced nature of the role, be prepared to discuss your time management strategies. Bring examples of how you've successfully prioritised tasks in previous positions, especially when dealing with tight deadlines or multiple requests. This will highlight your organisational skills and ability to handle pressure.
✨Showcase Your Discretion
As an Executive Assistant, you'll often deal with confidential information. Be ready to share examples of how you've maintained confidentiality in past roles. This will reassure the interviewers of your integrity and professionalism, which are crucial for this position.
✨Demonstrate Proactive Problem-Solving
Prepare to discuss situations where you've had to react quickly to unexpected challenges. Highlight your ability to take initiative and make decisions without needing all the details. This will illustrate your resourcefulness and readiness to support the directors effectively.
