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- Tasks: Support two directors with scheduling, travel arrangements, and administrative tasks in a dynamic environment.
- Company: Join Amazon Devices International, a fast-paced and innovative tech company.
- Benefits: Gain valuable experience in a high-tech setting with opportunities for growth.
- Why this job: Be part of a team that drives impactful projects while developing your professional skills.
- Qualifications: Experience as an Executive Assistant and proficiency in Microsoft Office required.
- Other info: 12-month Fixed Term Contract with a focus on teamwork and collaboration.
The predicted salary is between 28800 - 43200 £ per year.
Amazon Devices International is looking for an experienced Executive Assistant who wants to work in a fast-paced, exciting, and dynamic organization on a 12 month Fixed Term Contract. We are seeking a resourceful, self-motivated, highly organized, and efficient Executive Assistant to support two directors and their teams. This role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership and bias for action, be customer service-oriented, and have the ability to meet tight deadlines and change direction at a moment's notice. Having a high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative to ensure success.
The successful candidate will possess the ability to complete complex tasks quickly and autonomously, react with appropriate urgency to situations that require a quick turnaround, and take effective actions without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment, and build effective working relationships inside and outside the group.
This role is a 12 month FTC.
Responsibilities- Provide executive support to 2 Directors and work closely with the leadership team, and other Executive Assistants to provide support to the organization.
- Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure required actions are addressed in a timely manner.
- Track and help drive completion of key deliverables and follow up on outstanding items.
- Management of complex scheduling (internal and external).
- Arrange worldwide travel itineraries for the Directors, e.g. booking travel and accommodation plus any further requirements.
- Handle administrative tasks as required, e.g. expense reports, POs, space planning and more.
- Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle.
- Organize, execute, and assist with team activities (staff meeting agendas, all-org meetings, off-sites, and team social events).
- Knowledge of Microsoft Office products and applications.
- Experience as an Executive Assistant.
- Experience with executive level calendar management.
- Experience with domestic or international travel coordination.
- Experience in a fast-paced, high-tech company.
- Experience designing processes to maximize efficiency.
- Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround.
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon.
Executive Assistant FTC, EU Devices & Services, Sales & Marketing in London employer: Amazon
Contact Detail:
Amazon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant FTC, EU Devices & Services, Sales & Marketing in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Amazon Devices International on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to show that we’re not just a fit for the role, but also for the team. Tailor our answers to reflect how we align with their mission and goals.
✨Tip Number 3
Practice makes perfect! Let’s do mock interviews with friends or family. This helps us get comfortable with common questions and allows us to refine our responses, making sure we come across as confident and capable.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can leave a lasting impression. It shows our enthusiasm for the role and keeps us fresh in their minds as they make their decision.
We think you need these skills to ace Executive Assistant FTC, EU Devices & Services, Sales & Marketing in London
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Executive Assistant, your ability to juggle multiple tasks is key. Make sure your application highlights your planning and time management skills. Share examples of how you've handled tight deadlines or complex scheduling in the past.
Be Proactive and Resourceful: We love candidates who take initiative! In your application, mention times when you’ve gone above and beyond to support your team or solve a problem. This shows you have that bias for action we’re looking for.
Keep It Professional: Since you'll be dealing with senior executives, it's crucial to demonstrate your professionalism. Use a clear and concise tone in your application, and ensure there are no typos or errors. First impressions matter!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Amazon
✨Know Your Directors
Before the interview, do some research on the two directors you'll be supporting. Understand their roles, priorities, and any recent projects they've been involved in. This will not only show your initiative but also help you tailor your responses to demonstrate how you can support them effectively.
✨Master Time Management
Given the fast-paced nature of the role, be prepared to discuss your time management strategies. Bring examples of how you've successfully managed multiple tasks or projects simultaneously, especially under tight deadlines. Highlighting your organisational skills will resonate well with the interviewers.
✨Showcase Your Discretion
As an Executive Assistant, handling confidential information is crucial. Be ready to share instances where you've maintained confidentiality and professionalism, especially when dealing with senior executives. This will reassure them of your integrity and reliability in sensitive situations.
✨Demonstrate Proactive Problem-Solving
Prepare to discuss how you've tackled unexpected challenges in previous roles. Share specific examples where you took the initiative to resolve issues quickly and efficiently, showcasing your ability to act without needing all the details. This aligns perfectly with the 'bias for action' they're looking for.
