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For Companies At a Glance
- Tasks: Support multiple Directors with scheduling, travel bookings, and various administrative tasks.
- Company: Join Amazon, a global leader in e-commerce and innovation.
- Benefits: Enjoy career growth, exposure to senior leadership, and a dynamic work environment.
- Why this job: This role offers a chance to thrive in a fast-paced setting while making a real impact.
- Qualifications: Experience as an Executive Assistant and proficiency in Microsoft Office are essential.
- Other info: Ideal for ambitious individuals seeking rapid development in a diverse team.
The predicted salary is between 28800 - 48000 £ per year.
Amazon is seeking a skilled, motivated and customer obsessed Executive Assistant with a history of high performance to support multiple Directors within the EU Operations team. The successful candidate will work closely with other Executive Assistants throughout the organization and the wider company. You will possess the ability to complete high volumes of tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance. You will be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.
You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures. The ability to meet tight deadlines, work in a highly ambiguous environment and switch gears at a moment's notice is a requirement. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly. High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.
This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.
Key job responsibilities
- Complex calendar management and scheduling of internal and external meetings
- Managing travel bookings
- Handling expenses
- Multi-tasking during ad hoc projects and ensuring successful follow up of action items
- Preparing documentation for meetings
- Assisting with a wide variety of day to day administrative tasks on behalf of the Directors
- You will be responsible for organizing the Directors' agendas and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly
About the team
The ACES (Amazon Customer Excellence System) team owns the standards for process, training, equipment, and building layout for Amazon’s European Fulfillment Center network. We lead large scale programs that drive operational improvement and support other teams in Amazon to deliver improved solutions and expand the network.
BASIC QUALIFICATIONS
- Knowledge of Microsoft Office products and applications
- Experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
PREFERRED QUALIFICATIONS
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit. Bank or payment details should not be provided when applying for a job. All applications should be made via the 'Apply now' button.
Executive Assistant, ACES employer: Amazon UK Services Ltd.
Contact Detail:
Amazon UK Services Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, ACES
✨Tip Number 1
Familiarise yourself with Amazon's culture and values. Understanding their customer obsession and operational excellence will help you align your responses during interviews and demonstrate that you're a great fit for the team.
✨Tip Number 2
Highlight your experience in managing complex calendars and travel arrangements. Be prepared to discuss specific examples of how you've successfully handled scheduling conflicts or last-minute changes, as this is crucial for the role.
✨Tip Number 3
Showcase your ability to work in fast-paced environments. Share stories that illustrate your adaptability and how you've thrived under pressure, especially when dealing with tight deadlines or ambiguous situations.
✨Tip Number 4
Demonstrate your proficiency with Microsoft Office and Outlook tools. Consider preparing a brief overview of how you've used these tools to enhance productivity and organisation in your previous roles.
We think you need these skills to ace Executive Assistant, ACES
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, particularly in calendar management, travel coordination, and handling confidential information. Use specific examples that demonstrate your ability to manage multiple tasks efficiently.
Craft a Strong Cover Letter: Write a cover letter that showcases your customer obsession and high performance. Mention your experience working with global teams and your ability to adapt to fast-paced environments. Be sure to express your enthusiasm for the role and how you can contribute to the ACES team.
Highlight Communication Skills: Since exceptional written and oral communication skills are crucial for this role, provide examples of how you've effectively communicated with senior professionals or managed complex information in previous positions.
Showcase Problem-Solving Abilities: Include instances where you've successfully solved complex problems or managed urgent situations. This will demonstrate your capability to react quickly and efficiently, which is essential for the Executive Assistant position.
How to prepare for a job interview at Amazon UK Services Ltd.
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need to demonstrate your ability to manage complex calendars and schedules. Prepare examples of how you've successfully organised meetings or events in the past, highlighting your attention to detail and efficiency.
✨Demonstrate Adaptability
The role requires quick thinking and the ability to switch gears rapidly. Be ready to discuss situations where you've had to adapt to changing priorities or handle unexpected challenges, showcasing your problem-solving skills.
✨Highlight Communication Proficiency
Exceptional written and oral communication skills are a must. Prepare to discuss how you've effectively communicated with senior professionals and managed confidential information, ensuring you convey your professionalism.
✨Familiarise Yourself with Microsoft Office
Since excellent knowledge of Microsoft Office and Outlook is required, brush up on these tools before the interview. Be prepared to discuss how you've used them in previous roles to enhance productivity and organisation.
