HR Admin Assistant in Chatham

We believe that everyone deserves a chance in life to become who they want to be regardless of their situation, and with the support and guidance from our dedicated team of staff with over two decades of knowledge, we believe we can achieve positive outcomes for all. AMAT have been ever present in the homeless sector offering supported accommodation to the people in Kent, and we are currently looking to recruit a HR Admin Assistant to join our amazing team.

The hours for this position are alternating weeks of 8.30am – 5.00pm and 9.00am – 5.30pm. At AMAT, we are focused on delivering the best service we can to our service users, and operate 24 hours a day, 365 days a year service in order to achieve this. As such, you may be asked to work bank holidays, and flexibility is key to this role. 'Be One Team' is one of the fundamental expectations of our staff.

About the Role

The HR department includes this role, a HR admin assistant and a senior manager who you will assist and report to directly. This role is varied and ideal for someone looking for challenges within and beyond HR, as this role also requires company secretary duties, which would include liaising with the board of trustees, producing meeting agendas, and taking minutes at bi-monthly out of hours board meetings.

About You

The ideal candidate will be self-motivated, proactive, and organized; a problem solver with excellent written and verbal communication skills, and the ability to communicate effectively with a variety of different people including senior management, line management, staff, trustees and service users. You must have working experience in an administrator role, excellent minute taking and IT skills. Experience in a HR admin role, and CIPD Level 3 qualification would be desirable.

Key Responsibilities:

• Assisting with the payroll function.
• Facilitating the staff recruitment and selection process in line with AMAT procedure, including onboarding and induction of new staff.
• Carrying out pre-employment checks (DBS checks, right to work, and references).
• Answering staff HR and payroll related queries.
• Maintaining up to date and accurate HR records, and ensuring that employee paperwork/documentation is scanned onto the HRIS (Breathe HR) and filed in a timely manner, in line with data protection/GDPR requirements, and ensuring confidentiality at all times.
• Attending and minuting meetings, including daily morning meetings, formal hearings (including disciplinary, grievance, and capability hearings) and other meetings as required, and typing these up within required timeframes.
• Producing reports of HR specific statistical information as requested by line management, in line with data protection/GDPR requirements.
• Organising staff training (in house, external and E-Learning) within required timescales, producing in house training certificates where required, and ensuring training records are accurately maintained.
• Producing staff letters and carrying out other administrative tasks as requested.
• Ordering/purchasing stationery and stamps, ensuring that we have sufficient stock in place at all times.
• Assisting with the production of the weekly staff rota.
• Covering reception when required.
• Taking on a Company Secretary role and producing meeting agendas, attending and minute taking at board meetings, and producing minutes.
• Assisting the management team with ad hoc projects and admin support as required.

What we offer

AMAT is an equal opportunities employer and welcomes applications from all sections of the community. Our attractive benefits package includes:

• 33 days annual leave (including bank holidays), rising in increments to 38 days
• A contributory workplace pension scheme, in which AMAT will contribute the equivalent of 3% of your pensionable salary
• Comprehensive training package including both in-house classroom and E-Learning courses, which have been tailored to develop the skills and knowledge needed to work at AMAT
• Regular 12 weekly line management supervisions, and development focused annual appraisals
• AMAT's Employee Assistance Programme (EAP) is available to all staff
• Access to an online employee financial wellbeing hub
• Free tea/coffee for all staff

Please read our privacy notice for job applicants before applying for this role, this can be found on our website. This is a fantastic opportunity to gain some excellent experience of working in HR in the charity sector.