PROGRAMMING ASSISTANT (THE PROSPECT BUILDING, BRISTOL)

Overview

Location: Bristol, minimum of 3 days in the office a week and attendance at relevant shows
Reports To: General Manager
Salary: 29k-32k dependant on experience
Type: Full time / permanent
Start Date: Jan 2027

Responsible for the diary management The Prospect Building, Bristol, ensuring seamless administration and communication across all departments to support the planning and delivery of all events.

Responsibilities

Diary Management, Administration, Advancing

• Manage the programming diary, ensure it is accurate, up to date, diary protocol is followed, and key contributors are communicated with in a timely manner.
• Work closely and communicate clearly with: Bookings, General Manager, Production, Marketing, Finance, Operations, both at The Prospect Building, externally, and AMAAD Head Office to ensure accurate event info is shared and documented to support smooth delivery of all events.
• Oversee contracting of hire agreements, administer hire fees, ensure payments and costs are captured in the relevant budgets and recharged to the promoter P&L where necessary, and post event settlements are seamless and on time.
• Manage the artist advance for AMAAD promoted shows and run the AL function on show days. For external shows be the main point of contact for promoters and ensure they have all the relevant venue and event info to compete their advance.
• Respond to venue hire enquiries in a timely manner, working with the wider Prospect Building team to develop briefs and coordinate responses.

Programming Support

• Support the Bookings team (central / HO) & Head of Events and City Partnerships with researching and resourcing new promoters, event concepts, and support line ups.
• Maintain excellent relationships with promoters, agents and event organisers.
• Track event trends and seasonal patterns affecting attendance, ticket sales, bar revenue and customer behaviour.

Experience & Skills

Essential

• 2 + years’ experience working with bookers and programmers in venues, festivals events or on the agent / management side
• Strong understanding of the UK live music and events industry
• Experience dealing with promoters, agents or event organisers
• Excellent organisational, diary management and administration skills with excellent attention to detail.
• Ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Confident working across departments in a fast-paced environment.
• Experience using event management, ticketing, payment, financial contracting systems.
• Knowledge of venue operations, production and event logistics.

Who We Are

The Prospect Building is Bristol’s home for culture, creativity and connection - a 25,000-square-foot venue rooted in the city’s industrial heritage. We bring together major artists, emerging talent, local creatives and communities under one roof.

We’re here to create memorable experiences, champion Bristol’s creative scene and make culture as accessible and inclusive as possible. The Prospect Building is a place for everyone to connect, create and celebrate.

What We Offer

Competitive pay, pension and other benefits

Opportunity to work in an exciting, innovative and growing organisation and to develop skills.

Equal Opportunities

We are committed to providing equal employment opportunities for all applicants, and to providing employees with a positive and supportive work environment. We actively encourage applications from those with diverse backgrounds and experiences, and/or from marginalised communities.

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