Office Administrator

Office Administrator (Part-Time) Location: Thornaby Hours: 3 days per week (8:30 AM – 3:00 PM) with potential for increased hours Salary: £27,000 Pro Rata We are looking for a highly organized and proactive Office Administrator to support our growing team. This role is perfect for someone with strong administrative skills, attention to detail, and the ability to multitask in a dynamic environment. Key Responsibilities: – Scheduling & Coordination – Manage diaries, schedule customer jobs, and update calendars accordingly. – Job & Supplier Management – Maintain job logs, request quotes, and order parts from suppliers. – Customer & Supplier Liaison – Communicate updates between customers and suppliers. – Quotations & Invoicing – Prepare quotes for maintenance/machine sales and raise invoices on Xero. – Purchase Orders – Arrange and request purchase orders from customers and suppliers. – Service Review & Follow-ups – Identify follow-up work and schedule future service visits. – Team Coordination – Work closely with engineers and subcontractors, providing job details. – Marketing & Communications – Update contacts in Outlook and Mailchimp for marketing campaigns. – Logistics Support – Arrange deliveries, collections, and book staff accommodations. – Accounts & Documentation – Verify supplier invoices and upload them to the accounts system. What We’re Looking For: – Experience in an administrative role, ideally in a technical, engineering, or service-based environment. – Strong organizational skills with the ability to manage multiple tasks and priorities. -Proficiency in Xero, Outlook, and Excel (or similar accounting and CRM software). -Excellent communication skills to liaise with customers, suppliers, and internal teams. -A proactive, problem-solving mindset with keen attention to detail. This is a flexible, part-time role with potential for growth, perfect for someone looking to balance work with other commitments