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- Tasks: Manage invoicing, scheduling, and support engineers with administrative tasks.
- Company: Join a dynamic team focused on delivering exceptional service in operations.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and development.
- Why this job: Be part of a supportive culture where your organisational skills make a real impact.
- Qualifications: 5 years' experience in administration, proficient in Sage and Microsoft Office.
- Other info: Ideal for proactive individuals who thrive in fast-paced settings.
The predicted salary is between 28800 - 43200 £ per year.
We are looking to hire an exceptionally experienced Administration Assistant to perform a variety of administrative and clerical tasks. To succeed in this role, you will need to have a minimum of 5 years’ experience in Operations/administration, be a good communicator with computer and problem-solving skills. You should be resourceful, adaptable, organised, and able to multitask.
MAIN RESPONSIBILITIES
- Responsible for all invoicing on Sage System
- Responsible for order of all stationary suppliers, uniforms, PPE for engineers and associated PPE equipment.
- Manage petty cash inputs and outputs
- Book appointments with clients for engineers’ visits and manage any rescheduling as required
- Assist with scheduling/rescheduling of engineers work in the SafeWater system
- Manage hotel bookings for engineers ensuring cost effective and timely bookings
- Record information in the CRM system and work with the company bespoke Safewater system
- Order chemicals and goods as requested
- Responsible for booking vehicles into local garage for repairs, MOT, servicing to fit with engineer’s workload
- Work within the ISO quality systems that are in place ensuring full audit trail
- Answer and deal with phone calls and if required direct to appropriate person
- Deal with visitors at reception in a polite and courteous manner
- Enter sample results into the system
- Maintain customer confidence and adhere to strict confidentiality.
- Review approvals in the Safewater system daily and be familiar with control levels and ensure any deviations are recorded and reported.
- Complete administrative tasks to ensure engineers work runs smoothly.
- Complete tasks as identified by the Account Manager, supporting various projects.
- Complete any other tasks as requested by Directors in addition to the above list.
PERSON SPECIFICATION
- Proficient in use of Sage Systems and vehicle tracking system
- Knowledge of geography/logistics for national travel of engineers
- Excellent organisational and time management skills
- Ability to be proactive and handle uncertainty.
- Excellent verbal and written communication skills.
- Proficient in Word, Excel, Outlook, and Microsoft Office
- Experience of CRM system and other management systems.
- Proven ability to juggle multiple jobs/tasks at a time while maintaining sharp attention to detail
- Ability to understand client requirements.
- Ability to build rapport and collaborate with others within the company and externally.
- Keeping stakeholders informed of project timelines and deadlines.
- Ability to learn quickly and work under pressure in a fast-paced environment.
- Good working ethics and ability to treat documents with confidentiality.
- Ability to work effectively within a team setting.
Office Administrator employer: AM Global
Contact Detail:
AM Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the Sage System before applying. Since this role requires proficiency in Sage, having a solid understanding of its functionalities will give you an edge during interviews.
✨Tip Number 2
Brush up on your organisational skills by practising time management techniques. Being able to demonstrate how you effectively juggle multiple tasks will show us that you're the right fit for this fast-paced environment.
✨Tip Number 3
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can help you tailor your approach when you apply.
✨Tip Number 4
Prepare examples of how you've handled uncertainty and problem-solving in previous roles. We value resourcefulness, so being ready to discuss your experiences will make a strong impression.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in administration and operations. Emphasise your proficiency with Sage Systems and any other software mentioned in the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and problem-solving abilities. Mention specific examples from your past experience that demonstrate your organisational skills and ability to multitask.
Highlight Relevant Skills: In your application, clearly outline your skills in time management, attention to detail, and your ability to handle multiple tasks. These are crucial for the Office Administrator role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at AM Global
✨Showcase Your Experience
With a minimum of 5 years in operations or administration, be ready to discuss specific examples from your past roles. Highlight how your experience aligns with the responsibilities listed, especially your proficiency with Sage Systems and CRM.
✨Demonstrate Organisational Skills
Prepare to talk about how you manage multiple tasks effectively. Use examples that showcase your time management skills and ability to prioritise tasks, especially in a fast-paced environment.
✨Communicate Clearly
Since excellent verbal and written communication skills are essential, practice articulating your thoughts clearly. Be prepared to answer questions concisely and ask insightful questions about the role and company.
✨Be Resourceful and Adaptable
The job requires being proactive and handling uncertainty. Share instances where you've had to think on your feet or adapt to changing circumstances, demonstrating your problem-solving abilities.
