Sales Admnistration Officer in Bedford

Alvest Equipment Services (AES) offers a complete range of excellent service for ground handling equipment in the airport environment. These services include equipment rental (short or long term), fleet management and equipment sharing, maintenance services, refurbishment and sale of used equipment. , as well as tailor-made advice. AES is an Alvest company, Ground Support Equipment worldwide leader with TLD, SAS, Sage Parts and AES.

As part of our development, we are looking for a Sales Administration Officer (ADV) for our site in Kempston to manage all Uk related activities.

Reporting to the Accountant Manager, you will be responsible for the administrative process related to sales as well as the international transport and customs clearance of units.

Your main responsibilities will include:

• Reviewing commercial contracts
• Checking customers’ insurance policies and carrying out annual updates
• Keeping the ERP database up to date
• Entering, setting up and monitoring contracts and invoicing in the ERP system
• Ensuring consistency between invoicing, the accounting department and the workshops
• Monitoring customer payments (in collaboration with the accounting and sales teams) and following up on outstanding receivables
• Issuing purchase orders for sister companies or third parties
• Monitoring lead times and invoicing
• Negotiating and providing transport cost estimates to the sales team
• Organising and monitoring the transport of goods (managing lead times with customers and sister companies, preparing collections and all transport and import/export documentation, tracking shipments, etc.)