Executive Assistant, London

About Alvarez and Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 11,000 entrepreneurial, action and results oriented professionals in over 40 countries. We take a hands on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Overview of the Role

We’re looking for a career Executive Assistant to be the primary support to 4 Managing Directors within our Europe Infrastructure and Capital Projects (I&CP), including the head of the I&CP business unit. You will be overseeing their schedules, diary management, travel requirements, expenses and data entry into various systems etc. This role will be based 5 days in the London office, with some opportunity to work from home 2-3 days a month when the head of business unit may be travelling. This role will suit a career Executive Assistant (EA) with a number of years of EA experience, preferably in a professional services environment, working in an executive support capacity for senior management / C-suite stakeholders.

Responsibilities

• Executive Support: Support the Business Unit head and Managing Directors to optimize their schedules and workflow. Manage calendars, schedule meetings, and coordinate travel for Managing Directors. Handle correspondence including mailbox management. Act as the point of contact for clients and visitors. Support onboarding and offboarding processes. Proactively manage Senior team expenses. Maintain Managing Director timesheet data on relevant systems.
• Office Operations: Help with maintaining office systems and procedures (excluding IT and building management). Manage conference room bookings and technical requirements. Coordinate catering for meetings and events.
• Client Relationship Management: Maintain strong relationships with key internal stakeholders. Support MDs with Business Development admin activities such as conflict checks, invoice requests, Anti-money laundering clearance. Update and maintain client information and prospects in Salesforce.

Requirements

• You will be a career EA with a number of years experience, preferably in a professional services environment, working in an executive support capacity for senior management / C-suite stakeholders.
• Excellent oral and written communication skills to effectively communicate and interact with team members, clients, and external clients/stakeholders.
• Proficiency in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.
• Ability to maintain a high level of professionalism even in challenging situations and high pressure interactions.
• Strong attention to detail, time management and prioritisation skills.
• Organised, detail-oriented and able to multi-task in a fast-paced environment, constantly prioritising and reassessing tasks.
• Proactive and use critical thinking to solve problems.
• Collaborative and team-oriented with a positive “can do” attitude.
• Ability to work independently and as a collaborative team member.
• Ability to be pro-active and involved in executive business dealings.
• High level of interpersonal skills to handle sensitive and confidential information at maximum discretion.
• Experience arranging complex travel arrangements and event coordination a plus.
• Ideally an Italian or French speaker with professional level English.

Your journey at A&M

We recognise that our people are the driving force behind our success, which is why we prioritise an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritise your well being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favourite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.