Executive Assistant - 3-months Fixed-term

Description

Executive Assistant – 3-months Fixed term

(Required to be in the office 4 days a week; flexibility as to which days)

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results‑oriented professionals in over 40 countries. We take a hands‑on approach to solving our clients\’ problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M\’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Our tax practice is unique in that we offer the opportunity to work without audit conflict and truly act a trusted business advisor. We provide our teams with opportunities and support to develop and cultivate careers that are most meaningful to them and reward them based on their achievements.

The Role

We are looking for an outstanding Executive Assistant to work within our Tax team – someone who remains calm, on top of their workload, and always has a sense of humour. The right candidate will have some experience of dealing with busy professionals, working with tight deadlines and being one step ahead of their team’s needs.

This role requires someone who is versatile, willing to be flexible, as well as friendly and confident. You must have excellent communications and organisation skills and attention to detail.

Responsibilities include but not limited to:

• Extensive diary management for Managing Directors
• Coordinating office lunches, meeting rooms, parking
• Travel booking – hotels, flights, cars, visas, trains
• Submitting weekly timesheets
• Completing expenses and tracking expense statements
• Submitting invoices and liaising with accounts department
• Printing, binding and scanning of documents
• Booking venues for breakfast, lunch and dinner meetings
• Assisting in the organisation of any internal and external events
• Distributing incoming post and handling outgoing post requests for the team
• Attend weekly team meetings
• Minute taking during team meetings and follow up on action points when required
• Various administrative tasks
• Editing Word documents, Excel documents and PowerPoint documents
• Liaising with billing team
• Maintaining business activity on CRM database (Salesforce)
• Liaising with wider business support functions
• Supporting on wider team events
• Assisting with onboarding of new team members
• Collaboration with wider EA team and Office Manager
• EA Holiday Cover
• Maintaining team holiday records
• Produce first draft of monthly newsletter, liaising with team members to gather information
• Supporting the wider team with various ad hoc requests

Qualifications

• Number of years experience in an Executive Assistant or admin function
• Must be able to interact and communicate with all levels of the organisation
• Ability to quickly establish relationships with external clients and their EAs
• Ability to multi‑task
• Excellent oral and written communication skills
• Must be organised and detail oriented
• Ability to work independently and within a team
• Pro‑active nature
• Must be proficient with Microsoft Office Suite

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top‑notch training and on‑the‑job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well‑being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high‑performing and passionate professionals