At a Glance
- Tasks: Coordinate the transition from construction to operations for exciting Department of State projects.
- Company: Join a dynamic team supporting global facilities management.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Enjoy a two-year project timeline with diverse responsibilities and career advancement.
- Why this job: Make a real impact on international facilities while developing your skills.
- Qualifications: Strong organisational skills and a passion for project coordination.
The predicted salary is between 30000 - 40000 € per year.
Provide expertise, advisement, coordination and recommendations during the transition from the construction phase of a Department of State (DOS) construction project to the operation and maintenance phase of the facility in support of the Bureau of Overseas Buildings Operations, Office of Facility Management (OBO/FAC). The position requires a performance period of approximately two years per project location. The first year is spent in support of the OBO Project Director (PD). During this first year, the OMTC engages in a full range of critical construction support services and technical coordination through completion of construction. The second year begins at substantial completion of all primary construction activities.
The OMTC will support the Facility Management Office by assisting in the coordination and all preparations necessary for the successful transition to Facility’s Operations and Maintenance program including warranty management, and support training of new facilities maintenance staff during the second year. The OMTC advises members of the OBO/FAC management team and contractors to promote effective support of facilities operations and maintenance programs, as well as agency-specific operations. Though the OMTC position timeline is estimated at two years per location, the deployment period may vary due to changes to actual construction schedules.
Essential DutiesPhase 1 (Year 1 of performance: Pre-Substantial Completion)
- Tracks project completion and transition activities through use of the government provided O identifies and validates key activities and milestones and provides updates to the PD, Facility Manager (FM), OBO Regional Support Center (ORSC), and the OBO/FAC Asset Management and Transitions (AMT) Division.
- Develops and maintains a comprehensive tracking document to anticipate all Construction Contractor deliverables as required to satisfy all Contractor obligations leading up to Diplomatic Security (DS) Accreditation and Substantial Completion process.
- Works in conjunction with the FM, PD, and construction contractor, as well as the designated Facility Asset Manager (FAM) within OBO/FAC/AMT to develop a comprehensive master list of specialized tools, diagnostic test equipment, and building systems spare parts required to maintain the new facility.
- Provides logistical assistance in the scheduling of deliveries, offloading and maintaining inventory receipts, validation of items along with quantities, and coordination of storage.
- Coordinates and validates inventory of items for inclusion in post’s Integrated Logistics Management System (ILMS) and monitors respective allotment and obligations of 7112/7911 funds.
- Verifies receipt and acceptance of construction contractor’s spare parts, attic stock.
Operations Coordinator employer: Alutiiq, LLC
As an Operations Coordinator with the Bureau of Overseas Buildings Operations, you will be part of a dynamic team dedicated to ensuring the successful transition from construction to operational phases of vital facilities. Our work culture promotes collaboration and innovation, offering employees opportunities for professional growth through hands-on experience in facility management and technical coordination. Located in a supportive environment, we provide comprehensive training and resources that empower our staff to excel in their roles while contributing to meaningful projects that enhance diplomatic missions worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Operations Coordinator role.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. We recommend practising common interview questions and tailoring your answers to highlight your experience in operations and maintenance. Show them you’re the perfect fit for their team!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from your conversation to remind them why you’re the ideal candidate for the job.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Let’s get you that Operations Coordinator position together!
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Operations Coordinator role. Highlight your relevant experience and skills that align with the job description, especially in construction support and facility management.
Showcase Your Coordination Skills:Since this role involves a lot of coordination, be sure to provide examples of how you've successfully managed projects or teams in the past. We want to see your ability to keep everything on track!
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon unless it's specific to the industry. We appreciate a well-structured application that gets straight to the point.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Alutiiq, LLC
✨Know Your Stuff
Make sure you understand the ins and outs of the Operations Coordinator role. Familiarise yourself with the transition process from construction to operations, and be ready to discuss how your experience aligns with the responsibilities outlined in the job description.
✨Showcase Your Coordination Skills
This role requires excellent coordination abilities. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Highlight your organisational skills and how they contributed to successful outcomes.
✨Ask Insightful Questions
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, project timelines, and how success is measured in this role. This shows your genuine interest and helps you gauge if the company is the right fit for you.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss specific challenges you've faced in previous roles and how you overcame them. The interviewers will want to see your critical thinking and problem-solving skills, especially in relation to facility management and construction transitions.
