At a Glance
- Tasks: Support HR and operations while keeping the office running smoothly.
- Company: Join a fast-growing, fully remote team at AltoVita.
- Benefits: Enjoy wellness perks, a work-from-home allowance, and generous vacation time.
- Other info: Work autonomously in a dynamic environment where no two days are the same.
- Why this job: Be part of a diverse team with incredible growth opportunities.
- Qualifications: 1-3 years in HR or operations; strong communication and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
We're looking for an Office Manager / HR Coordinator to join us at an exciting stage of growth. This is a broad, hands‑on role suited to someone who thrives on variety and enjoys keeping both the people and the day‑to‑day running of the business in good shape. You'll work closely with our Chief of Staff, supporting across HR, admin and operations, with real scope to grow as the business scales.
Responsibilities
- Act as a first point of contact for day‑to‑day and general HR queries, providing practical, timely and confidential support to employees and managers.
- Support on the employee lifecycle including recruitment administration, onboarding, contracts and offboarding.
- Provide general administrative support to the Chief of Staff and wider leadership team, helping things run smoothly behind the scenes.
- Assist with scheduling, coordination and logistics for team meetings, all‑hands, away days and company events.
- Support in maintaining accurate HR records and documentation, supporting compliance with employment law and internal policies.
- Help review and update HR policies and processes as the company evolves, flagging anything that needs attention.
- Support people initiatives such as engagement surveys, onboarding improvements and wellbeing programmes.
- Take ownership of ad hoc projects and operational tasks as they arise, bringing the same care and attention to everything you do.
Requirements
- 1‑3 years' experience in an HR, operations, or EA/PA role — or a combination of the above.
- Experience in a scale‑up or fast‑growing business is a strong plus.
- Some exposure to employee relations and the confidence to handle sensitive matters with discretion.
- Exceptionally organised, reliable and detail‑oriented — you take pride in nothing falling through the cracks.
- A warm, confident communicator who builds rapport easily and handles confidential information with care.
- Proactive and resourceful — you look for ways to improve things rather than waiting to be told.
- Comfortable in a fast‑moving environment where priorities shift and no two days look the same.
- UK or Europe based.
Ways of Working
AltoVita is a fully remote team. Although we have regular touch‑points throughout the week, organise off‑sites in several locations, trust is essential for us to work effectively as a team. Our founders empower us to make decisions autonomously, and in turn expect that we also empower our direct reports.
Join our Team
AltoVita is the sum of every member of the team. We know that a strong team is a diverse team, and are therefore committed to being an equal opportunity employer, so please bring all of yourself to the interviews and most importantly to our team.
Benefits
- A team that will always put you first
- Incredible opportunities for growth and career advancement
- A fully‑remote working environment
- Wellness benefits and a wellness budget, which can be spent on a range of options including gym memberships, home meal delivery services, mindfulness applications, and many more
- A work‑from‑home allowance to get your home‑office set up
- A generous vacation package so you can recharge or explore
Office Manager / HR Coordinator employer: AltoVita
AltoVita is an exceptional employer that prioritises the well-being and growth of its team members, offering incredible opportunities for career advancement in a fully remote environment. With a strong emphasis on trust and autonomy, employees are empowered to make decisions and contribute meaningfully to the company's evolution. The inclusive work culture, combined with wellness benefits and a generous vacation package, makes AltoVita a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager / HR Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. We want to see how you fit into our team, so show us your personality and passion for the role!
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you’ll come across when it’s time to shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email shows your enthusiasm and keeps you fresh in our minds as we make decisions.
We think you need these skills to ace Office Manager / HR Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager / HR Coordinator role. Highlight any relevant HR or admin experience, and don’t forget to sprinkle in some examples of how you've thrived in fast-paced environments!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re excited about joining StudySmarter and how your background makes you a perfect fit for our team. Keep it friendly and professional, and let your personality come through.
Showcase Your Organisational Skills:Since this role requires exceptional organisation, consider including specific examples of how you've managed multiple tasks or projects in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at AltoVita
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Manager / HR Coordinator role. Familiarise yourself with the responsibilities listed in the job description and think about how your experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare Real-Life Examples
Think of specific examples from your past experiences that demonstrate your skills in HR, operations, or administration. Whether it’s handling sensitive employee matters or improving processes, having these stories ready will help you illustrate your capabilities and fit for the role.
✨Show Your Organisational Skills
As an Office Manager / HR Coordinator, being organised is key. During the interview, highlight your methods for staying organised and detail-oriented. You might even want to share a quick example of how you’ve successfully managed multiple tasks or projects simultaneously in a fast-paced environment.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture, team dynamics, or future projects. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you. Plus, it demonstrates your proactive nature, which is something they value!
