At a Glance
- Tasks: Support HR and operations while keeping our vibrant team running smoothly.
- Company: Join a female-founded scale-up with a diverse, fully-remote team from 26 countries.
- Benefits: Enjoy wellness perks, remote work flexibility, and generous vacation time.
- Other info: Great opportunities for career advancement in a supportive, empowering culture.
- Why this job: Be part of an exciting growth phase and make a real impact in a dynamic environment.
- Qualifications: 1-3 years in HR or operations; must be organised and proactive.
The predicted salary is between 30000 - 40000 € per year.
Who are we? We are a female-founded scale-up, currently made up of around 100 AltoVitians. Our fully-remote team hails from 26 different countries and collectively speaks 29 languages. Most of the time, it is our differences that are celebrated (whether they are in cultures, personalities, preferences or passions). However, despite those differences, there are a few principal attributes that we share which define an AltoVitian. AltoVitians are tenacious, humble, and thoughtful. Being humble is important because it enables us to keep learning every day, and tenacity is necessary because in a high performing environment as fast-paced as AltoVita, taking it slow is simply not an option! Today is a particularly exciting time to join our team, we closed our Series A financing round in late 2022 and will be starting the Series B rounds in the coming year. This next chapter won’t always be a smooth ride, but it will be filled with innovation, excitement and opportunities, so if you are ready for the challenge (and the fun!) of growing with us, we would love to hear from you.
What we do AltoVita is a multi-award winning accommodation platform that enables enterprises to consolidate accommodation programmes through the power of proprietary technology paired with a human centric approach. AltoVita’s unique offering sets us apart in the market, providing a network of 10 million+ verified and vetted properties that are all duty of care compliant, backed by a four-tier quality control process; located in over 35,000 cities & 165 countries worldwide. With our award-winning enterprise software and human-centric approach, we deliver smart and sustainable solutions to global talent mobility & business travel managers worldwide. Our Client Development team plays a vital role as trusted advisors and partners to our clients. Embodying our consultative philosophy, this dedicated team proactively shares new market insights, analyses data, and empowers our clients with the tools and knowledge to make informed decisions, ensuring our clients are always equipped to make the best choices for their corporate housing needs. AltoVita’s technology provides a cloud-based bridge between the highly fragmented property distribution system and multinational Global 2000 companies. A proprietary two-way API integration with a standardised sourcing process reduces the legacy, inefficient 48-to-72-hour bidding process down to a few minutes, saving valuable time and money. Corporate clients love the bespoke user interface seamlessly configured to their mobility policies, and employees enjoy a greater sense of choice and support in their relocation journey.
Role Description We're looking for an Office Manager / HR Coordinator to join us at an exciting stage of growth. This is a broad, hands-on role suited to someone who thrives on variety and enjoys keeping both the people and the day-to-day running of the business in good shape. You'll work closely with our Chief of Staff, supporting across HR, admin and operations, with real scope to grow as the business scales.
Responsibilities:
- Act as a first point of contact for day-to-day and general HR queries, providing practical, timely and confidential support to employees and managers.
- Support on the employee lifecycle including recruitment administration, onboarding, contracts and offboarding.
- Provide general administrative support to the Chief of Staff and wider leadership team, helping things run smoothly behind the scenes.
- Assist with scheduling, coordination and logistics for team meetings, all-hands, away days and company events.
- Support in maintaining accurate HR records and documentation, supporting compliance with employment law and internal policies.
- Help review and update HR policies and processes as the company evolves, flagging anything that needs attention.
- Support people initiatives such as engagement surveys, onboarding improvements and wellbeing programmes.
- Take ownership of ad hoc projects and operational tasks as they arise, bringing the same care and attention to everything you do.
Requirements:
- 1-3 years' experience in an HR, operations, or EA/PA role — or a combination of the above.
- Experience in a scale-up or fast-growing business is a strong plus.
- Some exposure to employee relations and the confidence to handle sensitive matters with discretion.
- Exceptionally organised, reliable and detail-oriented — you take pride in nothing falling through the cracks.
- A warm, confident communicator who builds rapport easily and handles confidential information with care.
- Proactive and resourceful — you look for ways to improve things rather than waiting to be told.
- Comfortable in a fast-moving environment where priorities shift and no two days look the same.
- UK or Europe based.
Ways of Working:
AltoVita is a fully remote team. Although we have regular touch-points throughout the week, organise off-sites in several locations, trust is essential for us to work effectively as a team. Our founders empower us to make decisions autonomously, and in turn expect that we also empower our direct reports.
Join our Team:
AltoVita is the sum of every member of the team. We know that a strong team is a diverse team, and are therefore committed to being an equal opportunity employer, so please bring all of yourself to the interviews and most importantly to our team. Becoming an AltoVitian means you will benefit from:
- A team that will always put you first
- Incredible opportunities for growth and career advancement
- A fully-remote working environment
- Wellness benefits and a wellness budget, which can be spent on a range of options including gym memberships, home meal delivery services, mindfulness applications, and many more
- A work-from-home allowance to get your home-office set up
- A generous vacation package so you can recharge or explore
Office Manager / HR Coordinator in London employer: AltoVita
AltoVita is an exceptional employer that champions diversity and innovation within a fully-remote, fast-paced environment. As a female-founded scale-up, we offer incredible opportunities for personal and professional growth, alongside wellness benefits and a supportive work culture that prioritises employee well-being. Join us to be part of a dynamic team where your contributions are valued and celebrated, all while enjoying the flexibility of remote work.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager / HR Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences at AltoVita. This not only shows your interest but can also give you insider tips that might help you stand out in the interview.
✨Tip Number 2
Prepare for the interview by researching AltoVita’s culture and values. Think about how your tenacity and humility align with what they’re looking for. Be ready to share examples of how you've demonstrated these traits in your previous roles.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your past work, including any HR projects or admin tasks you've handled. This will demonstrate your attention to detail and proactive nature, which are key for the Office Manager role.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email expressing your appreciation for the opportunity can leave a lasting impression. Plus, it shows your enthusiasm for the role and the company.
We think you need these skills to ace Office Manager / HR Coordinator in London
Some tips for your application 🫡
Be Yourself:When you're writing your application, let your personality shine through! We want to get to know the real you, so don’t be afraid to show us what makes you unique and how you embody the tenacity and humility we value at AltoVita.
Tailor Your Application:Make sure to customise your application for the Office Manager / HR Coordinator role. Highlight your relevant experience and skills that align with our fast-paced environment and the responsibilities outlined in the job description. Show us why you're the perfect fit!
Keep It Clear and Concise:We appreciate clarity! Make your application easy to read by keeping it well-structured and to the point. Use bullet points where necessary and avoid jargon. Remember, we’re looking for someone who can communicate effectively, so let’s see that in your writing!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re proactive and ready to take the next step in joining our team!
How to prepare for a job interview at AltoVita
✨Know Your AltoVita
Before the interview, take some time to really understand what AltoVita is all about. Familiarise yourself with their mission, values, and the unique aspects of their accommodation platform. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Tenacity
Given that AltoVita thrives in a fast-paced environment, be prepared to share examples from your past experiences where you've demonstrated tenacity. Whether it’s overcoming challenges or managing multiple tasks, highlight how you’ve tackled obstacles head-on and what you learned from those experiences.
✨Emphasise Humility and Learning
AltoVita values humility and continuous learning. Be ready to discuss times when you’ve received feedback and how you’ve used it to improve. This shows that you’re open to growth and can adapt in a dynamic workplace, which is crucial for the Office Manager / HR Coordinator role.
✨Prepare Questions That Matter
Interviews are a two-way street, so come armed with thoughtful questions that reflect your understanding of the role and the company. Ask about their approach to employee engagement or how they envision the HR function evolving as they scale. This demonstrates your proactive nature and genuine interest in contributing to their success.
