Admin Project Coordinator / Senior Admin Project Coordinator in Cambridge

Our mission is to restore cell health and resilience through cell rejuvenation to reverse disease, injury, and the disabilities that can occur throughout life. For more information, see our website at altoslabs.com.

Altos Labs has been named one of the Top 3 Biotech Companies and ranked for the second year on the Forbes 2026 Best Startups in America list. At Altos, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining a diverse and inclusive environment.

An exciting opportunity is available for an experienced Administrative Project Coordinator to join Altos Labs. The position requires advanced organisational, administrative, and analytical skills/support. Duties and tasks are complex in nature where considerable judgment, independent action and a high degree of initiative are required in resolving problems and making recommendations. Work is performed under limited supervision as part of a small team that provides operational support across the Cambridge Institute.

The responsibilities of the role are split across:

• Administrative support for leaders and their teams
• Project management and operational support and coordination for Cambridge-based Discovery Science/ IoC/ IoT/ Corporate Function teams
• Operational support and project management for initiatives at the Cambridge Institute

The position requires the ability to work with insight, tact, confidentiality, and diplomacy to deal effectively with individuals at all levels. As part of a small team, the role holder will need to work seamlessly with colleagues across Altos (often globally) and with the Cambridge Admin Team to ensure there is effective support and coverage for the smooth running of the Cambridge site.

Responsibilities

• Vice President Administrative Support (25%)
  • Provide administrative support for a number of senior leaders (VP/ PI) and limited support for their laboratory teams.
  • Manage calendar and coordinate scheduling, including lab meetings, internal and external meetings, team offsites/ retreats, conferences, professional engagements, and travel.
  • Coordinate domestic and international travel arrangements and prepare travel itineraries.
  • Assist with the logistics of the recruitment and onboarding process in partnership with hiring managers and Talent Acquisition Team.
  • Process and track reimbursements from multiple sources.
• Functional Operational Support, Coordination and Project Management (35%)
  • Working in close collaboration with the local team to provide support for Cambridge-based functional colleagues (e.g. IoC, IoT, EHS).
  • Administrative and operational support and planning for the Cambridge-based IoC team including coordination of team meetings, supporting coordination of cross-site meetings, Hackathon planning, team offsites/ retreats, conferences, travel and expenses.
  • Provide limited administrative support for the Senior Director, AI/ML Genomics such as complex meeting arrangements.
  • Assist with the logistics of the recruitment and onboarding process for new local IoC team members.
  • Support local IoC team on tracking and co-ordination of budgets, travel and expenses questions and coordination.
  • Organise IoC team events at CI.
  • Act as conduit for general Altos and general CI admin comms into IoC teams.
  • Directing IoC team members to the right people and sources of information company wide.
  • Act as primary point of contact for IoC visitors to CI and facilitate onsite setup and preparation for CI Leadership Team retreats.
• Local IoT Team
  • Administrative and operational support and planning for the Cambridge-based IoT team including coordination of team meetings, internal and external meetings, team offsites/ retreats/ events, conferences, travel and expenses.
  • Provide limited administrative support for the Chief of Science Operations.
  • Assist with the logistics of the recruitment and onboarding process for new local IoT team members.
  • Support local IoT team on tracking and co-ordination of budgets.
  • Project/process management support for IoT projects including scheduling and tracking actions.
• Corporate Functions
  • Working closely with the Director, Environment, Health & Safety to support CI EHS deliverables and projects/ programmes.
  • Provision of secretariat support for CI Health & Safety Committee.
  • Project/process management support for local delivery of corporate projects.
  • Support for local and Altos-wide corporate events.
  • Assist with local deployment of global / local communications.
• Cambridge Site Operational Support and Project Management (40%)
  • Collaborating with colleagues locally and across Altos to ensure smooth running of the facility, events and activities.
  • A broad range of office management deliverables including local communications, office supplies, purchase orders for vendors, advising/ helping colleagues with operational processes.
  • Support for site committees/ meetings as required.
  • Responsible for supporting organisation and delivery of Cambridge quarterly social events.
  • Provide local operational support for Altos-Wide/ Functional All Hands and Town Hall meetings.
  • Coordination of internal and external visitors to the site.
  • Collaborate with administration colleagues across Altos and Cambridge Administration Team on effective processes and procedures.
  • Work closely with the Social Committee to generate ideas and collect feedback on Cambridge events.
  • Maintain a roster of external suppliers for events, onboard new vendors as required.
  • Plan events and track spend against budget.

Who You Are

• 5+ years of relevant experience working in similar role(s).
• Exceptional organisational and time management skills.
• Excellent verbal and written communications skills.
• Strong computer skills, including advanced knowledge of Google Workspace and Microsoft Office Suite.
• Experience of project management and delivery.
• Ability to pick up new processes and technology quickly.
• Strong organisation and multitasking skills with a sense of urgency.
• High level of discretion and confidentiality when handling sensitive information.
• Proactive and resourceful with strong attention to detail.
• A positive, can-do attitude with the ability to work independently and as part of a team.

Hiring Range: £47,100- £62,000 for Senior Admin Project Administrator; £42,600- £56,000 for Admin Project Administrator. Level will depend on experience.

We value collaboration and scientific excellence. We believe that a culture of belonging is foundational to scientific innovation and inquiry. Altos Labs provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Altos prohibits unlawful discrimination and harassment.

Thank you for your interest in Altos Labs where we strive for a culture of scientific excellence, learning, and belonging.