Senior Executive Assistant in London

Our Mission At Palo Alto Networks®, we’re united by a shared mission to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology and bold thinking. Here, everyone has a voice, and every idea counts. If you’re ready to do the most meaningful work of your career alongside people who are just as passionate as you are, you’re in the right place.

Who We Are In order to be the cybersecurity partner of choice, we must trailblaze the path and shape the future of our industry. This is something our employees work at each day and is defined by our values: Disruption, Collaboration, Execution, Integrity, and Inclusion. We weave AI into the fabric of everything we do and use it to augment the impact every individual can have. If you are passionate about solving real-world problems and ideating beside the best and the brightest, we invite you to join us! We believe collaboration thrives in person. That’s why most of our teams work from the office full time, with flexibility when it’s needed. This model supports real-time problem-solving, stronger relationships, and the kind of precision that drives great outcomes.

Job Summary As the Executive Assistant, you will provide comprehensive, high-level administrative support, acting as a key partner in the Area VP, GTM SASE-EMEA’s success. You will engage with senior executives globally, manage complex scheduling and projects with the highest level of discretion and efficiency. This role requires a proactive and detail-oriented professional who can anticipate needs and collaborate effectively to support the broader executive team in a fast-paced environment.

Key Responsibilities

• Manage the executives complex and dynamic calendar, strategically prioritising meetings and resolving scheduling conflicts across multiple time zones.
• Coordinate and execute all aspects of intricate international and domestic travel, including logistics, itineraries, and timely expense reconciliation.
• Plan and execute critical meetings, including leadership offsites and team All-Hands, by establishing agendas, coordinating logistics, and ensuring effective follow-up.
• Proactively collaborate and exchange information with other Executive Assistants to ensure aligned and seamless support across the entire leadership team.
• Support the executive with key communication tasks, including drafting, editing, and distributing memos and announcements to various internal stakeholder groups.
• Manage special projects from conception to completion, ensuring all tasks are completed efficiently and with a high degree of attention to detail.
• Navigate the procurement process to ensure timely and accurate processing of purchase orders, invoices, and contracts for the executive’s office.

Qualifications

Required Qualifications

• A minimum of 5 years of experience as an Executive Assistant supporting a C-level or SVP-level executive in a fast-paced, global organization.
• Demonstrated expertise in managing complex calendars, global travel, and event planning using Google Suite (G Suite).
• Proven ability to handle confidential and sensitive information with the utmost discretion and integrity.
• Exceptional written, verbal, and interpersonal communication skills, with the ability to convey a professional image and represent the organization effectively.
• Excellent organisational and time management skills, with a demonstrated ability to address multiple priorities and meet deadlines in a dynamic environment.

Preferred Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Experience working within a high-growth technology or cybersecurity company.
• Experience supporting a Chief Information Officer (CIO) or a senior Information Technology executive.
• A highly resourceful team-player, with the ability to also be extremely effective and take initiative when working independently.

Our Commitment We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together. We are committed to providing reasonable accommodations for all qualified individuals with a disability.