Junior Group Document Manager in London

Responsibilities

• Establish and manage a structured document management system across the Group.
• Ensure all policies, procedures, frameworks, and standards are up to date, approved, and consistently formatted.
• Implement version control, review cycles, and archiving in line with regulatory and internal requirements.
• Support segregation of duties by managing documentation independently from content owners (e.g. Governance, Risk and Compliance, Finance, IT).
• Ensure tasks are mapped and completed in line with Altery internal policies, escalating any gaps or delays.
• Undertake any other responsibilities related to document management, monitoring, or governance as required to ensure full compliance with the Group Document Management Policy.

Governance Support

• Establish and manage a structured document management system across the Group.
• Ensure all policies, procedures, frameworks, and standards are up to date, approved, and consistently formatted.
• Implement version control, review cycles, and archiving in line with regulatory and internal requirements.
• Support segregation of duties by managing documentation independently from content owners (e.g. Governance, Risk and Compliance, Finance, IT).
• Ensure tasks are mapped and completed in line with Altery internal policies, escalating any gaps or delays.
• Undertake any other responsibilities relating to document management, monitoring, or governance as required to ensure full compliance with the Group Document Management Policy.

Systems & Tools

• Oversee content and access management for governance platforms (e.g. Confluence, Astute, shared repositories).
• Coordinate document migration, updates, and lifecycle management across these systems.
• Manage the Group's designated 'golden sources' and document libraries to ensure a single source of truth is maintained.

Quality Assurance

• Maintain a central register of governance documents and associated review/renewal dates.
• Conduct periodic quality checks to ensure clarity, consistency, and compliance with branding and regulatory requirements.
• Monitor compliance with document management obligations and prepare reports for governance forums as required.

Risk & Compliance Interface

• Partner with business units, compliance, and risk teams to capture updates and changes in policies/procedures.
• Provide document management support for group-wide initiatives, audits, and regulatory reviews.
• Act as the key contact point for document governance queries.
• Liaise with the Data Protection Officer and local designated data protection representatives on data governance queries, ensuring records are handled in line with relevant data protection laws.

Qualifications

• Knowledge of document lifecycle management, including version control, retention, archiving, and secure destruction.
• Familiarity with document governance requirements, including approval protocols and regulatory reporting obligations.
• Experience and knowledge of FCA Regulations.
• Experience managing golden source repositories and ensuring single-source accuracy across platforms (e.g. Confluence, Astute).
• Awareness of data protection and information security principles, and ability to liaise with the Data Protection Officer when required.
• Ability to produce monitoring reports and support audits on compliance with document management obligations.
• Proactive and solutions-oriented mindset.
• Ability to handle confidential information with integrity.

Nice-to-have

• 2–4 years experience in document or records management, preferably in a governance, compliance, or regulated environment.
• Understanding of governance frameworks and compliance requirements is an advantage.
• Experience in training or coaching staff on documentation processes is a plus.
• Strong organisational and project management skills.
• Excellent attention to detail and commitment to accuracy.
• Strong communication skills to engage with stakeholders across multiple functions and geographies.

Benefits

• Team and our Product: We are team players and we are passionate about our product and understand what we aim to achieve and the impact it will make.
• Growth Opportunities: You can influence and shape our story while advancing your career.
• Flexibility: We always listen to our people and can be flexible with arrangements.
• Hybrid or Remote Working: We don't expect you to be in the office every day.
• Local Market Perks: Enjoy insurance coverage, local perks, and beautiful offices.

Why to join us

We may not be perfect, but our strength lies in our resilience. Facing challenges with our expertise, positive attitude, and a supportive environment where everyone relies on one another gives us confidence in what we do. We empower our people to make decisions, explore, and experiment — micromanagement isn't our style. We reward those who take on additional responsibilities and go the extra mile. We are proud of how diverse and unique we are. We thrive on diverse views, love learning from one another, and believe that our differences fuel our curiosity.