Commercial Administrator

This Commercial Administrator will report to the Quantity Surveyor and will work within Capital Programme based in our Bidder Street, London, West Ham office. You will be a permanent employee.

Compensation & Benefits

• You will attract a salary of £36,880 and a bonus of 3%.
• This role can also offer blended working after probationary period (6 months) – 3 days in the office and 2 remote.
• 25 Days Annual Leave plus bank holidays.
• Reservist Leave – Additional 18 days full pay and 22 unpaid.
• Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%).
• Tenancy Loan Deposit Scheme, Season Ticket Loan.
• Tax efficient benefits: Cycle to Work, Home & Tech, and Green Car Leasing Schemes.
• Occupational Health support.
• Switched On – scheme providing discount on hundreds of retailers' products.
• Discounted gym membership.
• Employee Assistance Programme.

Job Purpose

The Commercial Assurance Team has a requirement to support the business with Contract Administration services across the 3 DNOs. To facilitate this, the team need to undertake a verification process, requiring the raising of Purchase Orders for works undertaken and completed by the Contractors and make the necessary payments for those projects. This process will also require the approval of the Contractors Applications for Payment against the SOR Contract Obligations and Inclusions, furthermore the Rejection of disputed costs that do not align with the Contract Particulars. The approval process will include the production of Commercial data reporting to include the preparation of Payment Trackers / Team Value / Dispute Reports and Rate Usage Reports.

Dimensions

Process Delivery from initial Fault Request Sheet through to Payment following the Commercial process adopted across the 3 DNOs. Provide administration support to the Commercial Services Team and administering the process generally. The job role will initially be focussed on the administration of these processes but may be expanded to cover other Contracts after approximately six months.

Principal Accountabilities

• Receive and analyse all information from Contractors to determine payment amounts due to Contractor, following the terms of Contract.
• Maintain detailed records and calculations to provide an audit trail of applications for payment and payment certificates processed, using SAP as the basis of the data to produce concise and informative commercial performance reports.
• Interrogation of claims for payment using Power On and Contractor's Work Management Systems.
• Raise and process Purchase Orders using SAP and WormS.
• Help with Green Loading and Goods Receipting agreed Invoices using SAP.
• Provide Commercial support to all UKPN staff.
• Collaborate with Contractors and Internal UKPN Staff to ensure Contracts are followed correctly and operatives follow guidelines.
• Ensure compliance with policies and procedures.
• Provide regular feedback and commercial reports to the Commercial Manager, Agents, Operations Manager, Field Engineers and Field Staff Supervisors.
• Collaborate with Field Engineers and Staff Supervisors to resolve payment queries and issues.
• Help investigate customer complaints.
• Demonstrate and promote UK Power Networks’ vision of becoming an employer of choice, a respected corporate citizen and to work in a sustainably cost-efficient way.
• In addition to the above, you will also be required to carry out storm role duties during system emergencies.

Nature And Scope

As the Commercial Administration Team Member, you will support the Commercial Process ensuring that costs are monitored and payments are made in accordance with the Contract conditions. You will be located within the LPN footprint but expected to support all 3 DNO's. We ask that you are commercially aware, analytical, with process knowledge and a basic understanding of the technical requirements for delivering both groundworks and reinstatement contracts. You must be a team player. We ask that you can demonstrate knowledge of relevant administrative and business processes in a fast-moving environment.

Qualifications

• A basic understanding of the Electricity Network and the types of jobs undertaken.
• A detailed understanding of the contracts.
• Experience working as part of a team, taking responsibility for delivering the main objective to manage the Commercial process.
• Numerate and able to present financial and commercial issues.
• Knowledge of Excel.
• Ability to work in a pressured environment as part of a highly focused team.
• Good level PC literacy, can learn and use a variety of systems with fast and accurate keyboard skills.
• Knowledge of SAP.
• Flexible attitude to work and working hours.
• Build working relationships with other staff and other teams within UK Power Networks and external Partners.

Health & Safety Responsibilities

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment. Employees will ensure they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied. If in doubt ask!

Equity & Diversity

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

If you have any queries in connection to this vacancy or your application, please contact us at careers@ukpowernetworks.co.uk quoting the vacancy reference number and a member of the team will get in touch with you as soon as possible.