Contract Administrative Assistant
Department: Service and Maintenance
Employment Type: Permanent - Full Time
Location: Inverness
Reporting To: Service & Maintenance Manager
Description
What We Do: We provide fully integrated renewable energy solutions, from design and installation through to long-term operation and maintenance, supporting public and commercial organisations across the UK and Ireland. By delivering Heat as a Service, we provide reliable, low-carbon heating infrastructure, offering a fully managed solution that supports our client's decarbonisation goals in transitioning to sustainable heating. We take genuine pride in the long-standing relationships we have built, working closely with our clients as trusted partners and continuing to support them on their journey towards net zero.
Role Overview: The ideal candidate will have experience in service-team administration, including collating and processing documents through to the invoicing stage, and will be comfortable working as part of a team.
The candidate will coordinate the day-to-day administration of the company’s service and maintenance contracts. This includes administering service calls, maintenance tasks and related processes to support good customer service. The role requires exceptional organisational, administrative and communication skills.
As a link between engineers, customers and the wider business, the successful candidate will help keep service and maintenance activities running efficiently. They will take a hands-on approach to service administration in a fast-paced, customer-focused environment.
Job Title | Contract Administrative Assistant
Location | Inverness Office
Hours | 38 Hours per week: Monday-Thursday 8am-5pm and Friday 8am-3pm
Salary | Competitive Depending on Experience
Responsible to | Service & Maintenance Manager
What You'll be Doing
This role is responsible for the efficient administration and coordination of service operations, ensuring all engineer service reports are accurately completed, reviewed, and issued to clients in a timely manner. The position involves generating quotations and invoices, producing weekly, monthly, and annual performance reports, managing work permits, maintaining asset and fault rectification records, and ensuring accurate documentation of job reports, pump reports, and water sample submissions.
Additional responsibilities include coordinating schedules, supporting stock control and procurement processes, preparing issue reports, taking meeting minutes, and carrying out general administrative duties to support the smooth and compliant operation of the department.
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Contract Administrative Assistant employer: Alternative Heat
Join our vibrant People and Talent team in Banbridge, where we prioritise employee growth and a supportive work culture. As a People Administrator, you'll benefit from competitive salary packages, opportunities for professional development, and a collaborative environment that values your contributions to the organisation's success. We are committed to fostering a workplace that encourages innovation and engagement, making it an ideal place for HR professionals looking to make a meaningful impact.
