At a Glance
- Tasks: Support project delivery by managing timesheets, tracking data, and compiling documentation.
- Company: Join a dynamic team at Alternative Heat, focused on innovative project execution.
- Benefits: Enjoy a competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Collaborative environment with a focus on continuous improvement and career advancement.
- Why this job: Be the backbone of project success while developing valuable administrative skills.
- Qualifications: Strong attention to detail and excellent IT skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Contracts department oversees the delivery and execution of projects from initial mobilisation through to completion and handover. Acting as the bridge between design, commercial, and on‑site teams, the department ensures that all contractual obligations are met while maintaining high standards of quality, safety, and efficiency. With a focus on planning, resource coordination, and problem‑solving, the Contracts team plays a key role in ensuring our projects are delivered on time, within scope, and to the satisfaction of our clients.
In this role, you will be responsible for providing essential administrative support to the operations team, ensuring accurate recording, tracking, and reporting of key operational data. The role involves managing timesheets through systems such as Workflow Infinity, maintaining precise job coding, tracking labour hours and downtime, and compiling detailed project documentation including Matterport scans, pre‑despatch imagery, and despatch reports. In addition, the role supports compliance and workforce readiness by maintaining training and induction records for employees and subcontractors, ensuring all personnel are appropriately trained and inducted using systems such as PowerPlus. The successful candidate will demonstrate strong attention to detail, excellent IT skills, and the ability to collaborate effectively across teams to support efficient project delivery and continuous improvement.
What You’ll Be Doing
- Responsible for the administration and processing of timesheets through Workflow Infinity, ensuring accurate job coding and the effective tracking of labour hours by discipline and plantroom.
- Monitoring and recording downtime data, carrying out Matterport scans of completed plantrooms, and ensuring all scans are uploaded promptly prior to dispatch.
- Recording pre‑dispatch images and drone footage and compiling comprehensive dispatch reports.
- Maintaining training and induction records for both employees and subcontractors, ensuring new personnel receive the appropriate training and work instructions in a timely manner, while escalating any issues to management for resolution.
- Assisting with the use of PowerPlus for inductions and undertaking any other reasonable tasks required to support business objectives.
Project Administrator in Banbridge employer: Alternative Heat Ltd
At Alternative Heat, we pride ourselves on being an exceptional employer, offering a dynamic work environment in our Banbridge head office where collaboration and innovation thrive. Our commitment to employee growth is evident through comprehensive training programmes and opportunities for career advancement, ensuring that every team member can contribute meaningfully to our projects while enjoying a supportive and inclusive culture. With competitive salaries and a focus on work-life balance, we empower our employees to excel in their roles as they help us deliver high-quality solutions to our clients.
