Facilities Manager required for 35 hours per week in the Northwest of England, Driver Essential

The role holder will report directly to the Head of Estates. The role holder will line manage the Facilities Administrator roles, whilst working closely with Facilities peers.

Full responsibility for the day-to-day management and effective running of the AFG estate, being responsible for the delivery of all facilities maintenance and service activities, including effective oversight of works undertaken by contractors and sub-contractors.

The role holder will also have responsibility for the management of standard capital expenditure plans as determined by the AFG Budget/Reforecast processes.

The role holder will work to ensure the development of an estate environment that delivers outstanding outcomes for the people we support, ensuring the portfolio is managed safely, cost effectively and in accordance with statutory and regulatory requirements.

Dimensions

The role holder will be responsible for the management of the Facilities Administrators within the team.

At present 4.0 FTE direct report although this may fluctuate depending upon the activity of the estates team.

A more extensive Job Description is available on our careers site.

• Principal Accountabilities
• Be visible across the AFG estate (Independent Hospitals, Community/Learning Disability, and Adult Care Homes and administration centres) environments where required, working closely with operational/corporate colleagues to ensure issues are identified and resolved in a timely manner.
• Lead on the maintenance and improvement of the estate stock, ensuring that it remains in good order via a program of scheduled visits/inspections and is "CQC ready" from an estate’s perspective.
• Liaise with Procurement to negotiate with potential or current service suppliers to ensure the best value for money for AFG.
• Work closely with the Head of Estates in the development of the Charity’s estate environmental strategy i. e Environment, Social and Governance (ESG) re Net Zero agenda.
• Direct and plan essential central services such as security, maintenance, cleaning, waste disposal and recycling.
• Work closely with the Health & Safety (H&S) lead, to ensure that the buildings and activities both on-site and off-site meet health and safety requirements.
• Maintain accurate records of planned maintenance and statutory inspections utilising the Computer Aided Facilities Management (CAFM) system.
• Organise/undertake regular/periodic systems inspections and testing in accordance with statutory requirements e. g. fire alarm, emergency lighting, electrical testing, etc.
• Ensure suitable and sufficient risk assessments are completed for all properties and maintain accurate records of all estate risk assessments on the CAFM system.
• Be a nominated key holder for AFG and be available to be contacted and called out-of-hours from time to time to deal with building-related matters or in the event of an emergency where access to any property in the estate is required.
• Please only apply if you meet the essential requirements detailed below:

Person Specification

Skills and Knowledge

• Maintain evidence of ongoing continuous professional development.
• Excellent interpersonal skills with ability to communicate effectively at all levels.
• Ability to manage and coordinate projects and associated management systems.
• Ability to recognise and implement changes to legal and legislative requirements, communicating these to the relevant parties within AFG.
• Ability to promote awareness and best practice of environmental policy and procedures.
• Demonstrates financial awareness and the ability to drive the cost effective and efficient delivery of AFGs property portfolio.
• Proficient in all Microsoft packages.

Experience

• At least three years in a facilities management senior role, managing a property portfolio in excess of c£30m.
• Supporting line managers by providing facilities management advice with regard to multisite issues.
• Managing relationships with suppliers and specialists in Facilities Management (FM).
• Developing, running and evaluating procurement tenders for products and services.
• Assessing quality standards and addressing poor performance.
• Maintaining regular contact through formal and informal contract meetings and reviews, with larger contracts e. g. those in excess of £1m.
• Negotiation and conflict resolution with suppliers and contractors.
• Project management of works to facilities, including co-ordination of contractors and suppliers.
• Financial Management in FM. The ability to prepare annual budgets, report progress against budgets and introduce strategies to control any projected overspend.
• Developing strategies for improvement of the property stock.
• Knowledge of a variety of Computer Aided Facilities Management (CAFM) systems

Qualifications & Training

• GCSE Maths and English.
• Level 3 Facilities Management or Project Management qualification or equivalent.

This role is field based working and involves travel within the Northwest, we can only accept applications from residents of the northwest.

With our extended flexible working options, you can also choose to work a 9-day fortnight or a 4.5-day week, supporting our employees with their work life balance.

This role is Band II as per our structure.

About Us

We’re Alternative Futures Group, a health and social care charity providing specialist support for people with a learning disability or mental health condition.

We’re proud to have been positively changing lives and enabling people to achieve amazing outcomes for over 30 years.

We have a vision to create a world where amazing people do amazing things every day.

Our skilled and experienced teams work with every person we support to create a personalised, outcome-focused plans to achieve their aspirations.

As a ‘values based’ employer, the people that work for us genuinely care about the people they support, and we are seeking likeminded people to join our team.

If you are passionate about working in Health and Social Care and have a real desire to make a positive difference to the lives of the people we support then we would love to hear from you.

At AFG we also recognise the contribution and value that our staff make. We would not be able to provide the life changing support that we do without people like you!

In return for your contribution we will support you throughout your career and we provide a wide range of employee benefits, career development and lifestyle support services to ensure that you too feel supported, fulfilled and valued from day one of your employment with us.

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