At a Glance
- Tasks: Lead and execute over 25 exciting events annually, from intimate dinners to large conferences.
- Company: Join Alter Domus, a leader in alternative investments with a focus on innovation and people development.
- Benefits: Enjoy flexible arrangements, generous holidays, and support for professional growth.
- Other info: Dynamic work environment with opportunities for continuous learning and career advancement.
- Why this job: Make a real impact by managing high-profile events and collaborating with industry leaders.
- Qualifications: 5-8 years of event management experience and strong project management skills required.
The predicted salary is between 50000 - 65000 € per year.
About Us
As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus is proud to be home to 90% of the top 30 asset managers in the private markets and more than 6,000 professionals across 24 jurisdictions. With a deep understanding of what it takes to succeed in alternatives, we believe in being different – in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.
Job Description
The Conference Program & Events Operations Manager leads the planning and execution of a dynamic portfolio of more than 25 annual third‑party conferences and proprietary events regionally (NA and EMEA & APAC). Our proprietary events range from small, curated executive dinners and private roundtables to large‑scale one‑day conferences and multi‑day retreats. This role is responsible for ensuring operational excellence, consistent brand experience and programmatic quality across all events. The Manager oversees program development, speaker and partner coordination (when relevant), logistics, vendor partnerships, social media promotion, budgeting and onsite execution while managing multiple timelines simultaneously. The ideal candidate thrives in high‑volume environments, is both strategic and detail‑oriented, and can seamlessly shift between managing intimate gatherings and large, high‑visibility events. You will partner closely with our commercial leadership to define, implement and measure the success of our program, ensuring alignment with our commercial objectives and tracking return on investment.
Your Role
- Portfolio & Program Leadership
- Manage a comprehensive regional portfolio of 25+ third‑party conferences and proprietary events annually
- Develop scalable systems, templates and processes to ensure consistency and efficiency across event types
- Partner with internal leadership to define event objectives, themes, target audiences and success metrics
- Oversee program design for proprietary events, including agenda development, speaker identification and content flow
- Serve as internal lead for third‑party conference participation, ensuring alignment with organizational priorities
- Maintain a master event calendar and manage overlapping production timelines
- Proprietary Event Development (Dinners, Conferences & Retreats)
- Lead end‑to‑end execution of executive dinners and private roundtables (10–30 guests)
- Lead end‑to‑end execution of one‑day conferences (100–500+ attendees)
- Lead end‑to‑end execution of multi‑day retreats (50–250 attendees)
- Coordinate speaker recruitment, onboarding and logistics
- Develop detailed run‑of‑show documents and production timelines
- Oversee venue sourcing, room setups, catering, AV, décor, signage and attendee experience
- Manage VIP and speaker hospitality
- Third‑Party Conference Management
- Serve as primary liaison for third‑party event organizers
- Coordinate speaking opportunities, sponsorship benefits, exhibitor logistics and brand presence
- Manage internal stakeholders attending or participating in external events
- Ensure brand standards and messaging consistency
- Operations & Logistics Management
- Build and manage detailed project plans for multiple concurrent events
- Oversee registration platforms and attendee communications
- Manage vendor sourcing, negotiation and contract execution
- Supervise onsite event operations and troubleshoot in real time
- Coordinate staff, contractors and volunteers across events
- Budget & Financial Oversight
- Develop and manage individual event budgets and aggregate portfolio tracking
- Monitor expenses, forecast costs and identify cost efficiencies
- Reconcile invoices and prepare post‑event financial summaries
- Stakeholder & Cross‑Functional Collaboration
- Partner closely with marketing, communications, sponsorship, executive leadership and external partners
- Provide clear, proactive updates on event progress and risks
- Support leadership visibility at key conferences and proprietary gatherings
- Measurement & Continuous Improvement
- Define KPIs for different event types
- Collect and analyze attendee feedback and engagement metrics
- Prepare post‑event reports and recommendations
- Refine processes to improve scalability across a large event portfolio
Your Profile
- Bachelor’s degree in Event Management, Hospitality, Business, Communications or related field (or equivalent experience)
- 5–8 years of experience managing conferences and executive‑level events
- Experience overseeing a high‑volume, multi‑event portfolio
- Proven ability to manage events ranging from small private gatherings to multi‑day conferences
- Strong project management and prioritization skills
- Experience managing budgets and negotiating vendor contracts
- Exceptional organizational and communication skills
- Ability to travel and work evenings/weekends as needed
What We Offer
We are committed to supporting your development, advancing your career and providing benefits that matter to you. Our industry‑leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. Our Global Benefits Also Include:
- Support for professional accreditations such as ACCA and study leave
- Flexible arrangements, generous holidays and an additional day off for your birthday
- Continuous mentoring along your career progression
- Active sports, events and social committees across our offices
- 24/7 support available from our Employee Assistance Program
- The opportunity to invest in our growth and success through our Employee Share Plan
- Plus additional local benefits depending on your location
Equity In Every Sense Of The Word
We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work and making Alter Domus a workplace where everyone feels they belong. We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work. We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.
Program Manager - Events employer: Alter Domus
At Alter Domus, we pride ourselves on being a world-leading provider of integrated solutions for the alternative investment industry, offering a dynamic work environment that fosters professional growth and development. Our commitment to employee well-being is reflected in our comprehensive benefits package, including flexible arrangements, generous holidays, and continuous mentoring opportunities, all within a culture that values diversity and inclusion. Join us in a role where your contributions are recognised, and you can thrive in managing high-profile events across multiple regions.
StudySmarter Expert Advice🤫
We think this is how you could land Program Manager - Events
✨Tip Number 1
Network like a pro! Attend industry events, webinars, and meetups to connect with people in the alternative investment space. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show up prepared! When you land an interview, research the company and its events thoroughly. Be ready to discuss how your experience aligns with their goals, especially in managing high-volume events and ensuring operational excellence.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your fit for the Program Manager role and keep you top of mind.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the Alter Domus team and its exciting events portfolio.
We think you need these skills to ace Program Manager - Events
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Program Manager - Events role. Highlight your experience in managing events and how it aligns with our needs at Alter Domus. We want to see how you can bring your unique skills to our team!
Showcase Your Experience:When detailing your past roles, focus on specific examples of events you've managed. Did you lead a successful conference or coordinate a high-profile dinner? We love to see concrete achievements that demonstrate your ability to handle the responsibilities outlined in the job description.
Be Clear and Concise:Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your experiences. We appreciate clarity and organisation, especially since these are key skills for the role!
Apply Through Our Website:We encourage you to submit your application directly through our website. This ensures that your application is received by the right people and helps us keep track of all candidates. Plus, it’s super easy to do!
How to prepare for a job interview at Alter Domus
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events Alter Domus hosts. Familiarise yourself with their portfolio of conferences and proprietary events. This will not only show your genuine interest but also help you discuss how your experience aligns with their needs.
✨Showcase Your Project Management Skills
Be ready to share specific examples of how you've successfully managed multiple events simultaneously. Highlight your ability to juggle timelines, budgets, and logistics while maintaining a high standard of quality. Use metrics to demonstrate your success!
✨Emphasise Collaboration and Communication
Alter Domus values teamwork, so be prepared to discuss how you've collaborated with various stakeholders in past roles. Share stories that illustrate your communication skills and how you’ve ensured alignment across different teams during event planning.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific challenges, like last-minute changes or budget constraints. Think through potential scenarios and prepare your responses, focusing on your problem-solving skills and adaptability in high-pressure situations.
