Team Assistant in London

My client, a dynamic, multinational Private Equity house is looking for a highly organised Team Assistant to join a busy team of four but also supporting the wider Executive team as necessary. This is a role purely organising lots of travel and meetings so it will suit someone who is naturally proactive, detail focused and comfortable juggling changing priorities. Four years experience doing similar, within financial or professional services in London is essential.

Key Responsibilities:

• Manage complex diaries and travel arrangements
• Putting together clear and well organised itineraries
• Managing busy and often changing diaries and travel arrangements
• Keeping on top of emails, correspondence and general queries
• Process expense reports and reimbursement submissions
• Screen calls and manage incoming communications
• Prepare documents and materials for meetings
• Collaborate with other administrative team members as needed

Experience Required:

• 3–4 years’ experience in a Team Assistant, Admin Assistant
• Previous exposure to Financial or Professional Services
• Strong experience with Outlook calendar management and Microsoft Office

Skills & Attributes:

• Exceptional interpersonal and communication skills
• Naturally organised, detail-focused, and dependable
• Calm under pressure, able to prioritise and be comfortable managing multiple diaries and shifting priorities
• Works proactively and uses initiative rather than waiting for direction
• Flexible and willing to go above and beyond when needed, including occasional out-of-hours support
• Takes ownership of their role and is willing to go the extra mile
• Communicates clearly and professionally, both written and verbally

This is a great opportunity to grow within a collaborative and forward-thinking team where your contribution will be both valued and visible. PLEASE only apply if you meet the criteria above.