Administration Assistant - Procurement - Coventry

Imagine your future with us. At ALS, we encourage you to dream big. When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive. Our global team turns up each day with passion and commitment to do amazing things, always challenging our thinking to find ways to solve some of the world’s most complex problems for a safer, healthier world.

The Procurement Administration Assistant role involves providing efficient administrative support to the procurement team, managing purchase orders, supplier communications, and handling day-to-day procurement queries. The position requires strong organisational skills, attention to detail, and the ability to work in a fast-paced, multitasking environment.

Hours Per Week: 37

Days Per Week: Monday to Friday (08:00 – 16:00)

Contract: Full Time & Permanent

Salary: £25,000 - £27,000

The day to day:

• Raise purchase orders using SAGE for various departments and ensure timely communication with suppliers and end users.
• Monitor and manage procurement requests and queries via the Procurement helpdesk and inbox throughout the day.
• Handle standing order and car hire requests promptly and efficiently.
• Liaise with business stakeholders and suppliers regarding purchasing needs and resolve pricing discrepancies.
• Manage online sales of warehouse items via eBay and support financial processes by updating invoice discrepancy logs and investigating pricing issues.
• Place approved orders using the company credit card and reconcile monthly credit card statements, along with general administrative support as required.

The Essentials:

• Strong organisational skills with the ability to prioritise, plan, and manage a busy, fast-paced workload.
• Excellent communication skills and a customer-focused approach.
• Strong attention to detail and good problem-solving abilities.
• Ability to work effectively both independently and as part of a team.
• Flexible and open to completing a variety of tasks and learning new skills.
• Proficient in administration and IT systems, with intermediate Microsoft Excel skills; knowledge of SAGE, EXACT, or ORDERWISE is desirable but not essential.

Working at ALS:

Our people drive our success at ALS. We are a diverse and dedicated community united by our passion to make a difference in the world. We reward excellence and uphold our values in our work and how we treat each other. At ALS, you’ll be supported to expand your skills and develop new ones so you can reach your full potential. We invest in our people with a range of programs and provide opportunities across the company, giving our people scope to grow diverse careers and develop as leaders. We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and the communities where we work.

Our Benefits Include:

• Annual Leave commencing at 25 days (rising to 30) plus 8 public holidays (pro rata for part time).
• Ability to Buy annual leave.
• Enhanced Company Sick Pay Scheme.
• Salary Progression Scheme based on technical and behavioural competencies.
• ‘Celebrating Success’ Recognition Awards.
• Perkbox membership providing access to discount vouchers and wellness hub.
• Learning/study support.
• Group Personal Pension Plan.
• Car Parking on-site.

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.

Eligibility: To be eligible to work at ALS you must be a UK Citizen, Permanent Resident or either hold or be able to obtain, a valid working visa.

How To Apply: Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.