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- Tasks: Coordinate travel arrangements for various teams, ensuring smooth logistics and support during events.
- Company: Join Alpine, a passionate team striving for excellence in the world of motorsport.
- Benefits: Enjoy competitive salary, BUPA medical, private pension, gym access, and local discounts.
- Why this job: Make a real impact while developing your skills in a dynamic and inclusive environment.
- Qualifications: Experience in planning group travel, strong communication, time management, and MS Office skills required.
- Other info: Located in the beautiful Cotswolds, we value diversity and inclusion in our workplace.
The predicted salary is between 30000 - 42000 £ per year.
We are building something special at Alpine.
Join our passionate and dedicated team as we push the boundaries of excellence in our bid for championship wins. We\’re on the lookout for driven individuals ready to make a significant impact across the team.
We have a rare opportunity at our factory in Enstone, Oxfordshire for a Travel Co-ordinator:
As Travel Co-ordinator You Will
In this role you will be responsible for gathering and consolidating requirements and make corresponding travel arrangements in accordance with Company policies and procedures for Marketing, Finance, Legal, HR, Non-F1, Sustainability and Race Support Team members travelling on Company business.
Key Accountabilities Of This Role Will Be
Race Support Team & Marketing Events
- Review requirements with requestors/budget owners.
- Consolidate requirements of all travellers to an event and propose corresponding travel arrangements for approval.
- Arrange visas when needed, negotiate tariffs, and make bookings for flights, hotels, and ground transport.
- Produce accurate itinerary documents for circulation to all travellers.
- Support travellers during events as required.
- Reconcile invoices to reservations/bookings/orders and obtain approval for payment from budget owners.
Non-Event Travel (Excluded Personnel Only)
- Take responsibility of all the travel duties for ad-hoc bookings and requirements with requestors/budget owners
- Prepare “Travel Requisition” document and obtain approval from budget owner.
- Arrange visas when needed, negotiate tariffs, and make bookings for flights, hotels, and ground transport.
- Produce accurate itinerary documents for circulation to all travellers.
- Responsible of managing taxi requests and invoicing
General
- Travel services must be procured in a timely and efficient manner recognising the need for value for money and fulfilling the travel requirements of the requester/budget owner.
- Maintain effective relations with travel partners/suppliers such as Travel Agent, Ground Transport providers, Hotels.
Support the team with financial activities such as allowances and other ad-hoc requests where needed.
What We’re Looking For
We are looking for someone who has previous experience of planning and booking group travel and events. You will also possess the following attributes:
- Clear communicator with good presentation skills and attention to detail.
- Excellent time management, ability to be flexible and prioritise tasks according to deadlines
- Good computer skills with knowledge of MS Office suite
- Excellent attention to detail
Why Join Us?
What we offer our employees for their commitment to the team is not only a very competitive salary, but also an excellent suite of benefits including BUPA medical and dental, private pension, bonus scheme and many more. We are located in the Cotswolds and as well as having a new state of the art gym on site, we also have access to other benefits and discounts in the local area. We are committed to career development and provide training and mentoring opportunities for our colleagues.
Applicants must be eligible to work in the UK.
Alpine Racing strives to be diverse and inclusive, a place where we can all be ourselves. We welcome people from all backgrounds, ethnicities, cultures, and experiences. We are committed to making a consistent, top down effort to be role models on what diversity, inclusion and belonging means in society. #J-18808-Ljbffr
Travel Co-ordinator employer: Alpine
Contact Detail:
Alpine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Co-ordinator
✨Tip Number 1
Familiarise yourself with the travel policies and procedures of Alpine Racing. Understanding their specific requirements will help you demonstrate your knowledge during any discussions or interviews.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your application.
✨Tip Number 3
Showcase your organisational skills by preparing a mock itinerary for a hypothetical event. This will not only demonstrate your planning abilities but also give you a practical example to discuss during interviews.
✨Tip Number 4
Research the latest trends in travel management and group bookings. Being knowledgeable about current practices will help you stand out as a candidate who is proactive and well-informed.
We think you need these skills to ace Travel Co-ordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements for the Travel Co-ordinator position. Tailor your application to highlight relevant experience in planning and booking group travel.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience you have in travel coordination, event planning, or related fields. Use specific examples to demonstrate your skills in managing travel arrangements and working with budget owners.
Showcase Communication Skills: Since clear communication is essential for this role, make sure to illustrate your communication skills in your application. Mention instances where you effectively communicated with team members or stakeholders to achieve successful outcomes.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for a Travel Co-ordinator, so ensure your application reflects that quality.
How to prepare for a job interview at Alpine
✨Research the Company
Before your interview, take some time to learn about Alpine and their values. Understanding their commitment to excellence and diversity will help you align your answers with what they are looking for.
✨Showcase Your Travel Experience
Be prepared to discuss your previous experience in planning and booking group travel. Highlight specific examples where you successfully managed logistics and how you handled any challenges that arose.
✨Demonstrate Communication Skills
As a Travel Co-ordinator, clear communication is key. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've effectively communicated with team members or clients in the past.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of your interview. This shows your interest in the role and helps you gauge if the company culture aligns with your values and career goals.
