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- Tasks: Coordinate travel arrangements for various teams, ensuring smooth logistics and support during events.
- Company: Join Alpine Formula One Team, a leader in motorsport excellence and innovation.
- Benefits: Enjoy competitive salary, BUPA medical, private pension, gym access, and local discounts.
- Why this job: Be part of a passionate team driving towards championship wins while developing your career.
- Qualifications: Experience in planning group travel, strong communication skills, and proficiency in MS Office required.
- Other info: Diversity and inclusion are core values; we welcome applicants from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
Travel Co-ordinator
We are building something special at Alpine. Join our passionate and dedicated team as we push the boundaries of excellence in our bid for championship wins. We\’re on the lookout for driven individuals ready to make a significant impact across the team.
In this role you will be responsible for gathering and consolidating requirements and make corresponding travel arrangements in accordance with Company policies and procedures for Marketing, Finance, Legal, HR, Non-F1, Sustainability and Race Support Team members travelling on Company business.
Key Accountabilities Of This Role Will Be
Race Support Team & Marketing Events
- Review requirements with requestors/budget owners.
- Consolidate requirements of all travellers to an event and propose corresponding travel arrangements for approval.
- Arrange visas when needed, negotiate tariffs, and make bookings for flights, hotels, and ground transport.
- Produce accurate itinerary documents for circulation to all travellers.
- Support travellers during events as required.
- Reconcile invoices to reservations/bookings/orders and obtain approval for payment from budget owners.
Non-Event Travel (Excluded Personnel Only)
- Take responsibility of all the travel duties for ad-hoc bookings and requirements with requestors/budget owners
- Prepare “Travel Requisition” document and obtain approval from budget owner.
- Arrange visas when needed, negotiate tariffs, and make bookings for flights, hotels, and ground transport.
- Produce accurate itinerary documents for circulation to all travellers.
- Responsible of managing taxi requests and invoicing
General
- Travel services must be procured in a timely and efficient manner recognising the need for value for money and fulfilling the travel requirements of the requester/budget owner.
- Maintain effective relations with travel partners/suppliers such as Travel Agent, Ground Transport providers, Hotels.
Support the team with financial activities such as allowances and other ad-hoc requests where needed.
What We’re Looking For
- Clear communicator with good presentation skills and attention to detail.
- Excellent time management, ability to be flexible and prioritise tasks according to deadlines
- Good computer skills with knowledge of MS Office suite
- Excellent attention to detail
Why Join Us?
What we offer our employees for their commitment to the team is not only a very competitive salary, but also an excellent suite of benefits including BUPA medical and dental, private pension, bonus scheme and many more. We are located in the Cotswolds and as well as having a new state of the art gym on site, we also have access to other benefits and discounts in the local area. We are committed to career development and provide training and mentoring opportunities for our colleagues.
Applicants must be eligible to work in the UK.
Alpine Racing strives to be diverse and inclusive, a place where we can all be ourselves. We welcome people from all backgrounds, ethnicities, cultures, and experiences. We are committed to making a consistent, top down effort to be role models on what diversity, inclusion and belonging means in society.
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Travel Co-ordinator employer: Alpine Formula One Team
Contact Detail:
Alpine Formula One Team Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Co-ordinator
✨Tip Number 1
Familiarise yourself with the travel policies and procedures of Alpine Formula One Team. Understanding their specific requirements will help you tailor your approach and demonstrate that you're ready to hit the ground running.
✨Tip Number 2
Network with current or former employees in the travel coordination field, especially those who have worked in motorsport or similar industries. They can provide valuable insights into the company culture and expectations.
✨Tip Number 3
Showcase your organisational skills by preparing a mock itinerary for a hypothetical event. This will not only demonstrate your planning abilities but also your attention to detail, which is crucial for this role.
✨Tip Number 4
Stay updated on the latest trends in travel management and technology. Being knowledgeable about new tools and platforms can set you apart as a candidate who is proactive and forward-thinking.
We think you need these skills to ace Travel Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in travel coordination and event planning. Emphasise your skills in managing group travel, attention to detail, and communication abilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the Alpine Formula One Team. Mention specific experiences that demonstrate your ability to handle travel arrangements and support teams effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency with MS Office and any other software tools you’ve used for travel management. Include examples of how you've successfully managed time-sensitive travel requests.
Showcase Your Flexibility: Demonstrate your ability to adapt to changing circumstances in your application. Provide examples of how you've prioritised tasks under pressure or adjusted plans to meet deadlines.
How to prepare for a job interview at Alpine Formula One Team
✨Showcase Your Travel Experience
Make sure to highlight any previous experience you have in planning and booking group travel. Be ready to discuss specific examples of how you've successfully managed travel arrangements, especially for events.
✨Demonstrate Attention to Detail
Since the role requires a keen eye for detail, prepare to discuss how you ensure accuracy in your work. You might want to share methods you use to double-check itineraries or manage bookings effectively.
✨Communicate Clearly
As a Travel Co-ordinator, clear communication is key. Practice articulating your thoughts clearly and concisely, and be prepared to answer questions about how you handle communication with travellers and suppliers.
✨Be Ready to Discuss Time Management
The ability to prioritise tasks is crucial in this role. Think of examples where you've successfully managed multiple deadlines or adapted to changing circumstances, and be ready to share these during your interview.
