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- Tasks: Coordinate air freight activities and ensure timely shipment compliance.
- Company: Join Alpi UK, a family-run leader in freight forwarding with 80 years of experience.
- Benefits: Enjoy 20 days leave, pension contributions, private medical scheme, and employee discounts.
- Why this job: Be part of a supportive team that values your contributions and promotes work-life balance.
- Qualifications: 3+ years in freight forwarding, strong communication skills, and proficiency in Microsoft Excel required.
- Other info: Office-based role with flexible hours; ideal for those passionate about logistics.
The predicted salary is between 21500 - 25500 £ per year.
Air Freight Coordinator
Location: Colnbrook, England, United Kingdom
Base pay range: £25,000 – £30,000 per annum (dependent upon experience)
Office Hours: Monday – Friday, 8:30 – 17:30 (incl. 1‑hour unpaid lunch). This role is office‑based and requires flexible working hours.
Direct message the job poster from ALPI UK.
Key Roles and Responsibilities
- The ability to co‑ordinate with network partners, UK clients and/or internal teams to arrange a booking to be shipped from origin to destination country, maintaining clear and effective communication at all times
- Ensuring all shipments adhere to international trade regulations, customs procedures, and export control laws
- Basic understanding of INCOTERMS and the risk and liabilities of each term
- To quote shipments prior to movement and applying agreed rates where necessary
- Building relationships with airlines for cargo bookings and rate negotiations
- To liaise with partners to reach out for quotes and rates
- Familiarity with various export documents and their purpose
- Ensure all air export jobs are completed correctly and in a timely manner
- Ensure all customs declaration tasks are completed correctly and in a timely manner
- Has the ability to follow instruction and produce airway bill pre‑alerts, ensuring accuracy in preparation to avoid critical delays or penalties
- Monitoring the progress of shipments from origin to destination, providing updates to destination partners.
- Understanding of HMRC Volumes 1 & 3 of the UK trade tariff.
- Report immediately to the line manager any amendments to customs declarations
- Ensure the operational system is always used correctly
- Assist other departments as and when required by the company
- Maintain regular communications with the network and sales team
- Look and propose new efficiencies in customer workflow
- Liaise with HMRC and maintenance of customs procedures
- Ensure all reports are completed as per provided deadline
- Ensure the SOPs are followed completely and accurately
- Look and propose new efficiencies in customer work flow
- Ensure that all goods under Alpi’s deferment account are approved for delivery with accounts or line manager or an agreement must be place on SOP or quotes
- Passing invoices from suppliers and providers within 48 hours from receipt
- Ensure insurance is charged correctly
- Ensure insurance claims are given to the claims department immediately
- Propose and report to Line Manager; strategies related to the Air products
- Provide support and holiday coverage for the local staff when required
Skills, Experience and Competencies
- Proven experience, gained ideally within the Freight Forwarding sector with a minimum of 3 years experience.
- Knowledge and experience of Import/Export multimodal business
- Knowledge/skills required for Air Freight sales and products
- Demonstrate quality communication skills along with good presentation skills
- Proficient with Microsoft packages especially MS Excel and general PC knowledge
- Good understanding of logistics processes and procedures
- Must be able to prioritise and organise own workload with attention to detail
- Able to work independently and as part of a team
- Must be flexible with their working hours
Company Benefits
- After 3 months’ service, employees are entitled to become a member of the Group personal Pension Plan
- After completing six months’ service, Alpi UK Death in Service equal to three times your annual salary
- After one year’s service the company offers enhanced Pension contributions of 9% annual salary
- After one year’s service employees are eligible to join the Private Medical Scheme (application process required)
- Holiday loyalty days up to a maximum of 5 days (1 day on the anniversary of your start date)
- One Milestone Day per year to take as you wish
- Confidential EAP platform for you and your immediate family members as spouse/partners and children aged 16 to 24 in full‑time education, living in the same household
- Access to our Employee Discounts and Perks, which includes Grocery Shopping, Holidays, Movies, Sports, Wellness and many more
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Air Freight Coordinator employer: ALPI UK
Contact Detail:
ALPI UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Air Freight Coordinator
✨Tip Number 1
Familiarise yourself with INCOTERMS and the specific risks and liabilities associated with each term. This knowledge will not only help you in interviews but also demonstrate your understanding of the air freight industry.
✨Tip Number 2
Build a network within the logistics and freight forwarding community. Attend industry events or join relevant online forums to connect with professionals who can provide insights and potentially refer you to opportunities at StudySmarter.
✨Tip Number 3
Showcase your proficiency in Microsoft Excel and other relevant software during discussions. Being able to discuss how you've used these tools to improve efficiency in past roles can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with customs procedures and export control laws. Having concrete examples of how you've navigated these regulations in previous roles will highlight your suitability for the Air Freight Coordinator position.
We think you need these skills to ace Air Freight Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in air freight coordination and logistics. Emphasise any specific skills related to INCOTERMS, customs procedures, and communication with clients and partners.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the air freight industry and your ability to manage shipments effectively. Mention your experience with customs declarations and your familiarity with export documents.
Highlight Relevant Skills: In your application, clearly outline your skills in Microsoft Excel and other PC knowledge, as well as your ability to work independently and as part of a team. These are crucial for the role of Air Freight Coordinator.
Showcase Your Flexibility: Since the role requires flexibility with working hours, mention any previous experiences where you adapted to changing schedules or worked outside of standard hours. This will demonstrate your suitability for the position.
How to prepare for a job interview at ALPI UK
✨Know Your INCOTERMS
Make sure you have a solid understanding of INCOTERMS and their implications. Be prepared to discuss how different terms affect risk and liability in air freight operations, as this knowledge is crucial for the role.
✨Demonstrate Communication Skills
Since the role involves coordinating with various partners and clients, showcase your communication skills during the interview. Provide examples of how you've effectively communicated in past roles, especially in logistics or freight forwarding.
✨Familiarise Yourself with Customs Procedures
Brush up on international trade regulations and customs procedures. Be ready to explain how you ensure compliance in your previous roles, as this will demonstrate your capability to handle air export jobs accurately and efficiently.
✨Showcase Your Problem-Solving Abilities
Prepare to discuss instances where you've identified inefficiencies in workflows and proposed solutions. This will highlight your proactive approach and ability to contribute to improving processes within the air freight team.
